TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, City Manager
TITLE: Approve the Award of Funds from the Special Event Assistance Program to the SW Florida Mopar Plus for the Chariots for Charities Event to be Held on February 19, 2022, in the Amount of $160.00 to Cover the Costs of City Fees and Resources.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to the SW Florida Mopar Plus for the Chariots for Charities Event to be held on February 19, 2022, in the amount of $160.00 to cover the costs of City fees and resources.
Background Information
The Special Event Assistance Program Guidelines and Application were informally adopted by the City Commission on November 25, 2013, and formally adopted by the Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a Special Event.
The Chariots for Charity is requesting funding assistance for the Car Show Fundraiser event, which is scheduled to be held on February 19, 2022, on the City Center Green located in front of City Hall. As stated on the Application submitted, the estimated attendance for this event is approximately 500 people. Based on this expected attendance and in accordance with the Special Event Assistance Program Guidelines on page 2, the applicant is eligible for funding up to $1,000.00. The total cost for City fees and resources associated with this event is $160.00 for the rental of the City Center Green per the submitted documents. The applicant previously paid a deposit in the amount of $100.00, which shows as a credit for the required deposit on the attached rental receipt. The deposit amount is separate from the actual rental costs and is refunded to the applicant after the event has occurred.
Strategic Plan
Efficient and Effective Government - Develop and promote City governance that fosters trust and utilizes departmental strengths and innovative philosophies to facilitate effective and efficient provision of all City services.
Financial Impact
Funding in the amount of $5,000.00 is budgeted in the Fiscal Year 2022 budget, account no. 001-0100-511-49-13 for Community Assistance. The request for funding assistance in the amount of $160.00, if approved by Commission, will result in a remaining balance of $4,146.39.
Procurement
Not applicable.
Attachments:
1. Application for Assistance
2. Rental Receipt
3. Resolution 2018-R-17
Prepared by: Tricia Wisner, Assistant Director, Parks & Recreation Department
Department Director: Sandy Pfundheller, Director, Parks & Recreation Department