File #: 24-1618    Version: 1 Name:
Type: Consent Agenda Status: Agenda Ready
File created: 11/18/2024 In control: City Commission Regular Meeting
On agenda: 1/28/2025 Final action: 1/28/2025
Title: Approve the Third Amendment to Agreement No. 2019-49 Rostan Solutions, LLC for Disaster Debris Monitoring Services and Financial Recovery Monitoring Services Between the City of North Port, Florida, and Rostan Solutions, LLC.
Attachments: 1. Third Amendment to Agreement, 2. Second Amendment to Agreement, 3. First Amendment to Agreement, 4. Agreement, 5. Florida Division of Corporations, 6. FEMA Fact Sheet - Purchasing Under a FEMA Award: 2024 OMB revisions

TO:                                           Honorable Mayor & Members of the North Port Commission

 

FROM:                      A. Jerome Fletcher II, ICMA-CM, MPA, City Manager

 

TITLE:                     Approve the Third Amendment to Agreement No. 2019-49 Rostan Solutions, LLC for Disaster Debris Monitoring Services and Financial Recovery Monitoring Services Between the City of North Port, Florida, and Rostan Solutions, LLC.

 

 

Recommended Action

 

Approve the Third Amendment to Agreement No. 2019-49 Rostan Solutions, LLC for Disaster Debris Monitoring Services and Financial Recovery Monitoring Services Between the City of North Port, Florida, and Rostan Solutions, LLC.

 

Background Information

 

On April 22, 2024, Office of Management and Budget (OMB) revised sections of OMB Guidance for Grants and Agreements found in Title 2 of the Code of Federal Regulations. These revisions apply to all Federal Emergency Management Agency (FEMA) awards with a federal award date or disaster declaration date on or after October 1, 2024, unless specified otherwise. The changes include updates to the federal procurement standards, which govern how FEMA award recipients and subrecipients must conduct purchasing under a FEMA award. Recipients and subrecipients must follow the federal procurement standards outlined in 2 C.F.R. §§ 200.317 - 200.327.

 

FEMA has implemented two new provisions effective in 2024 that apply to all Agreements containing federal grants. Both parties (Rostan Solutions, LLC, and the City of North Port) mutually agreed to amend the original Contract to incorporate the new FEMA provisions. The Third Amendment to Agreement No. 2019-49 is a result of incorporating these new FEMA provisions.

 

Agreement Number

Company Name

2019-49

Rostan Solutions, LLC

 

The Third Amendment to Agreement No. 2019-49 has been reviewed by the Interim City Attorney and is legally correct as to form.

 

Strategic Plan

 

Safe Community

Good Governance

Quality of Life

 

Financial Impact

 

For the hurricane recovery work to be considered for reimbursement under the FEMA’s Public Assistance Program, federal contract provisions have been added to the emergency procurement documentation. There is no financial impact to the City unless a disaster occurs. In the event a disaster takes place, funds will be transferred to account number 107-5000-541.34-00, Other Contractual Services.

 

Procurement

 

The original Agreement No. 2019-49 was procured through a Sealed Request for Proposal process in accordance with City of North Port Procurement Code Sec. 2-405. The subsequent Amendment to the Agreement was procured following FEMA Guidelines for Emergency/Exigency Procurements and City of North Port Procurement Code Sec. 2-408 (Emergency Procurement).

 

Attachments:

1.                     Third Amendment to Agreement

2.                     Second Amendment to Agreement

3.                     First Amendment to Agreement

4.                     Agreement

5.                     Florida Division of Corporations

6.                     FEMA Fact Sheet - Purchasing Under a FEMA Award: 2024 OMB revisions

 

 

 

 

Prepared by:                                            Garrett Woods, Senior Business Manager

 

Department Director:                       Chuck Speake, Public Works Director