TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve the utilization of Charlotte County Water and Wastewater Chemicals - Annual Bid No. 19-582 for the purchase of Sodium Hypochlorite Solution per unit pricing, on an “as required” basis, from Allied Universal Corporation, for an annual estimated amount of $120,000.00.
Recommended Action
Approve the utilization of Charlotte County Water and Wastewater Chemicals - Annual Bid No. 19-582 for the purchase of Sodium Hypochlorite Solution per unit pricing, on an “as required” basis, from Allied Universal Corporation for an annual estimated amount of $120,000.00.
Background Information
Sodium Hypochlorite, or Chlorine Bleach, is essential to the disinfection process at both the Water and Wastewater Plants. Utilities is currently utilizing Request for Bid (RFB) 2016-30 for the purchase of Sodium Hypochlorite through Allied Universal Corporation. The terms of RFB 2016-30 are valid from January 1, 2016 through and including December 31, 2019. If mutually agreed upon, this contract may be extended for an additional two, one-year terms, at the same prices, terms and conditions. However, the vendor has requested a price increase, therefore, Utilities is unable to renew RFB 2016-30. It is critical to the operation of Utilities Water and Wastewater Treatment Facilities that an alternative method for procurement be secured as soon as possible.
Charlotte County Bid No. 19-582 was competitively procured and awarded to the lowest responsive, responsible bidder(s) per line item pricing on October 8, 2019. Line item TS-11, Sodium Hypochlorite Solution (Chlorine Bleach) was awarded to Allied Universal Corporation, per the terms of Bid No. 19-582 for the period October 1, 2019 up to and including September 30, 2020, with the option to renew for two additional one-year terms at the same prices, terms and conditions, by mutual consent.
Utilities has received approval from both parties to utilize Bid No. 19-582 pricing for the purchase of Sodium Hypochlorite on an “as required” basis. While City Ordinance authorizes the City Manager to utilize piggyback agreements, the City Managers’ policy requires all agreements exceeding $100,000 to be presented to Commission for consideration.
Strategic Plan
Develop and promote City governance that fosters trust and utilizes departmental strengths and innovative philosophies to facilitate effective and efficient provision of all City services
Financial Impact
|
Account |
Estimated Expenditures |
|
420-6061-533.52-05 |
$ 60,000.00 |
|
420-6062-535.52-05 |
$ 60,000.00 |
Procurement
This purchase is exempt from competition per Sec. 2-403, (a) (4) a of the procurement code as to utilize contracts or bids of other local governments or public entities for goods and services. The appropriate form and back-up have been included via attachments below.
Vendor Information: Allied Universal Corporation - 3901 NW 115 Avenue, Miami, FL 33178
Attachments:
1. Procurement Exemption Request Form and back-up
2. Award Notice
3. Bid Tabulation
4. Allied Universal Corporation Bid Submittal
5. Charlotte County Bid No. 19-582
6. RFB 2016-30 with Addenda & Bid Tabulation
7. Florida Division of Corporations
Prepared by: Nicole Brown, Business Services Coordinator
Department Director: Rick Newkirk, Utilities Director