TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter Into a Contract With Wharton-Smith, Inc. for Site Work to Support Temporary Buildings at Warm Mineral Springs Park Under Purchase Order No. 049821 in an Amount Not to Exceed $75,208.93.
Recommended Action
Ratification of City Manager's Use of Emergency Authorization to enter into a Contract with Wharton-Smith, Inc. for site work to support temporary buildings at Warm Mineral Springs Park under Purchase Order No. 049821 in an Amount Not to Exceed $75,208.93.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 21, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On March 17, 2023, Governor DeSantis issued Executive Order 23-60, renewing the state of emergency for an additional 60 days. Subsequently, Governor DeSantis Issued Order 23-104 on May 15, 2023, and Order 23-139 on July 13, 2023, extending the state of emergency for another 60 days each.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Purchase Order approval.
• Purchase Order No. 049821 and Contract attachments with Wharton-Smith, Inc. for site work to support temporary buildings in the amount of $75,208.93. Due to the impacts of Hurricane Ian, the Warm Mineral Springs Park was deemed unusable. In an effort to reopen the Warm Mineral Springs Park, temporary buildings were required, and Wharton-Smith provided the necessary site work.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount not to exceed $75,208.93 was provided from existing appropriations in Fiscal Year 2023 Warm Mineral Springs Park operating budget, account number 125-3036-572-4400 CIP Project Number IAN22.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Exigency Procurement Request
3. Procurement Summary Memorandum
4. Purchase Order
5. Florida Division of Corporations Document
Prepared by: Cheryl Greiner, Business Operations Manager
Department Director: Sandy Pfundheller, Parks & Recreation Director