TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Second Amendment to Nonexclusive Agreement No. 2019-49 Disaster Debris Monitoring Services and Financial Recovery Management - Rostan Solutions, LLC
Recommended Action
Approve Second Amendment to Nonexclusive Agreement No. 2019-49 Disaster Debris Monitoring Services and Financial Recovery Management - Rostan Solutions, LLC
Background Information
On May 28, 2019, Agreement No. 2019-49 for disaster debris monitoring services and financial recovery management was approved by Commission.
The scope of services includes:
Ø Provide trained personnel to observe, direct, and document the activities of the debris recovery contractors as directed by the City.
Ø Assist the City in coordinating the work assignments for the debris recovery contractors.
Ø Provide field monitors to ensure proper management of emergency debris.
Ø Ensure proper paperwork is completed for reimbursement.
Ø Conduct periodic safety inspections of debris recovery contractors to ensure compliance with safety regulations such as utilizing spotters, implementing appropriate traffic control, and wearing proper safety uniform.
All work will be performed to obtain maximum Federal Emergency Management Agency (FEMA) reimbursement, as well as reimbursement from any other applicable agencies.
The Second Amendment requests to add the position of Engineer/Senior Consultant and allow a price adjustment for the term ending May 28, 2024 at the rates listed in this Second Amendment.
The Second Amendment to Agreement No. 2019-49 has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Safe Community
Good Governance
Quality of Life
Financial Impact
There is no financial impact to the City unless a disaster occurs. In the event a disaster takes place, funds will be transferred to account number 107-5000-541.34-00, Other Contractual Services.
Procurement
The amendment to the contract for these services was procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and FEMA Guidelines for Emergency/Exigency Procurements.
Rostan Solutions, LLC
3433 Lithia Pinecrest Road
Suite 287
Valrico, FL 33596
813-333-7042
Attachments:
1. Second Amendment to Nonexclusive Agreement
2. Executed Agreement No. 2019-49 - Rostan Solutions, LLC
Prepared by: Garrett Woods, Senior Business Manager
Department Director: Chuck Speake, Public Works Director