TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve Contract No. 2020-29 for the Community Education Center Parking Lot Improvements to O-A-K/Florida, Inc. dba Owen Ames Kimball Company in the Amount of $502,780.40, with a Construction Contingency Amount of $50,278.04, for a Total Contract not to Exceed Amount of $553,058.44.
Recommended Action
Approve Contract No. 2020-29 for the Community Education Center Parking Lot Improvements to O-A-K/Florida, Inc. dba Owen Ames Kimball Company in the amount of $502,780.40, with a construction contingency amount of $50,278.04, for a total contract not to exceed amount of $553,058.44.
Background Information
At the June 12, 2018 Regular Commission Meeting, Commission accepted Design Option 3 for the parking lot improvements at the Community Education Center. Upon approval of this conceptual design, DMK Associates, Inc. developed the construction plans, coordinated the required environmental reports, secured necessary SWFWMD permits and completed the Site Development Review process.
For reference, the parking lot improvements include replacing the existing parking loop with a patron drop-off area, adding a connection to the Family Services Center parking lot near the Florida Center; increasing the number of parking spaces from 71 to 119; relocating or possibly replacing the existing gazebo; replacing the shuffleboard court; and improving the overall traffic flow of the site. As previously discussed, the design process was mindful of the existing tree canopy.
On November 8, 2019 Request for Bid No. 2020-29 was advertised in the Sarasota Herald Tribune and went live on DemandStar. Bids were due on December 17, 2019 with a total of five bids received. On January 15, 2020, after a due diligence review and reference verification, the City issued a notice of intent to award RFB No. 2020-29 to O-A-K/Florida Inc. dba Owen Ames Kimball Company. At this time, the City is in a position to issue a building permit upon selection of a construction contractor.
Construction is anticipated to take 180 days once a Notice to Proceed is issued. It is important to note that this project will be phased to support continued operations at the Community Education Center, and all reasonable accommodations will be made so that patrons will have access to the Community Education Center and suitable parking throughout the construction process.
Contract No. 2020-29 has been reviewed and approved by the City Attorney’s Office.
Strategic Plan
Expand access to community recreation, green space and Blueways for public enjoyment.
Financial Impact
The Community Education Center Parking Lot improvements (project P17CEC) are funded through a blend of General Fund (001-3036-572-63-00), Escheated Lot funds (144-3036-572-6300, 146-3036-572-6300), and a Surtax III (306-3036-572-63-00) allocation totaling $620,000. To date approximately $47,519 has been expended on design and permitting expenses, leaving an available project balance of $575,841.
Procurement
The Community Education Center Parking Lot Improvements was procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Vendor Information:
O-A-K/Florida, Inc. dba Owen Ames Kimball Company
11941 Fairway Lakes Drive
Fort Myers, FL 33913
Attachments:
1. Contract No. 2020-29 O-A-K/Florida, Inc. dba Owen Ames Kimball Co.
2. Notice of Intent to Award Contract No. 2020-29
3. Award Recommendation Memo
4. Bid Tabulation
5. RFB 2020-29 Community Education Center Parking Lot Improvements
6. CEC Bid Set Construction Plans
7. Florida Division of Corporations document
Prepared by: Cheryl Greiner, Business Services Coordinator
Department Director: Sandy Pfundheller, Parks & Recreation Director