TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Preventative Maintenance Agreement Between the City of North Port, Florida, and FITREV, INC., for the Maintenance of the Fire Department Fitness Equipment for North Port Fire Rescue Station 86, 19955 Preto Boulevard, Venice, Florida, 34293, in the Amount of $290.00.
Recommended Action
Option 1: Approve the Preventative Maintenance Agreement between the City of North Port, Florida, and FITREV, INC., for the maintenance of the Fire Department fitness equipment for North Port Fire Rescue Station 86, 19955 Preto Boulevard, Venice, Florida, 34293, in the amount of $290.00.
City Commission Options
Option 1: Approve the Preventative Maintenance Agreement between the City of North Port, Florida, and FITREV, INC., for the maintenance of the Fire Department fitness equipment for North Port Fire Rescue Station 86, 19955 Preto Boulevard, Venice, Florida, 34293, in the amount of $290.
• Pros:
o Ensures proper maintenance and safety of equipment.
o Reduces risk of costly emergency repairs or replacement.
o Extends the useful life of the equipment.
o Minimizes downtime, keeping equipment available for firefighter fitness and wellness.
o Vendor already used successfully by the Police Department.
• Cons:
o Annual cost to the Fire Department budget.
o Requires continued reliance on a single vendor.
Option 2: Deny the Preventative Maintenance Agreement Between the City of North Port, Florida, and FITREV, INC., for the maintenance of the Fire Department fitness equipment for North Port Fire Rescue Station 86, 19955 Preto Boulevard, Venice, Florida, 34293, in the amount of $290.00.
• Pros:
o Avoids the upfront annual service costs.
o Allows flexibility to explore alternative vendors or in-house maintenance.
• Cons:
o Greater likelihood of unexpected equipment failure and repair expenses.
o Potential safety risks from unmaintained equipment.
o Increased downtime, reducing access to fitness equipment for personnel.
o Could shorten the lifespan of the department’s investment.
Background Information
Based in Tampa, FitRev, Inc. is a fitness equipment distributor that sells, repairs and services fitness equipment. Its Preventative Maintenance Agreements are designed to help preserve the equipment. The Police Department currently utilizes the same vendor for maintenance and repairs of their fitness equipment. The benefits of the program include:
Ø Protecting the investment;
Ø Prolonging the life of the equipment;
Ø Keeping it running safely; and
Ø Minimizing down time.
Under the Preventative Maintenance Agreement, the Fire Department’s fitness equipment at Station 86 will receive two (2) preventative maintenance services per year, which includes: mechanical inspections, lubrication, adjustments, and repair recommendations to reduce unexpected breakdowns. An interior cleaning of the mechanical compartment is included in the service along with an exterior wipe down. The fee is $145 per service for North Port Fire Rescue Station 86. FitRev, Inc. also provides repair services at a discounted rate when preventative maintenance is in place.
The Preventative Maintenance Agreement service period begins November 1, 2025, and continues for a term of one (1) year.
The Preventative Maintenance Agreement between the City of North Port, Florida, and FITREV, INC., for the maintenance of the Fire Department fitness equipment for North Port Fire Rescue Station 86, 19955 Preto Boulevard, Venice, Florida, 34293, has been reviewed by the Interim City Attorney and is legally correct as to form.
The Preventative Maintenance Agreement was provided to the City Clerk’s Office on October 6, 2025, for signature, subject to City Commission approval.
Strategic Plan Pillar
Safe Community
Financial Impact
Funding for the preventative maintenance services for North Port Fire Rescue Station 86 is available in the Fire Department budget for Fiscal Year 2025-2026 in accounts 001-2222-526.46-03 and 110-2222-522.46-03.
Procurement
Procurement of the preventative maintenance services is being made in accordance with Administrative Procurement Thresholds, section 4A, $4,999.99 or less, set forth in the Purchasing Procedures Manual.
FITREV, INC.
7823 N Dale Mabry Hwy
STE107
Tampa, FL 33614
Attachments:
1. Agreement Fire Station 86
2. FitRev, Inc. Sunbiz
3. FitRev, Inc. Insurance Requirements
4. FitRev, Inc. Certificate of Insurance
Prepared by: Deanna Marshall, Senior Business Manager
Department Director: Scott Titus, Fire Chief