TO: Honorable Mayor & Members of the North Port Commission
FROM: Jason Yarborough, ICMA-CM, Interim City Manager
TITLE: Approve Sole Source Procurement of Annual Maintenance of Software from Central Square Technologies, LLC in the estimated cost amount of $180,750.76 with a contingency amount of $10,000.00.
Recommended Action
Approve sole source procurement of annual maintenance of software from Central Square Technologies, LLS in the estimated cost of $180,750.76 plus a contingency amount of up to $10,000.
Background Information
Central Square Technologies, LLC is the sole provider of software utilized by all City departments and allows access to technical support, software patches and major updates from the vendor. It is imperative that we continue to upgrade these applications to receive new functionality, meet new regulatory requirements and ensure the continued compatibility with various systems. Central Square Technologies, LLC is the sole source for maintenance of their products, and the sole source justifications are attached. These purchases were approved in the FY2021 budget.
Contingency will be used for any non-planned training or professional services that may arise.
The City Manager's Policy requires all procurements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures, and processes have been reviewed by the Procurement Division of the Department of Finance.
Strategic Plan
Maintained/Upgraded/Expand City Infrastructure.
Financial Impact
The total cost for the Central Square Technologies, LLC annual maintenance is $180,750.76 for Naviline, $35,842.64 for Lucity, $5,206.25 for Fusion, and is included in the adopted FY2021 Information Technology division budget under account number 001-0710-516-54-00. The contingency amount of $10,000 is budgeted in various department approved budgets. The City has already paid for the Lucity and Fusion products.
Procurement
Procurement of maintenance services is being made in accordance with Sec 2-407, Sole Source Guidelines of the City Procurement Code.
Attachments:
1. Sole Source Request Form
2. Central Square Technologies, LLC Hosting Services NaviLine
3. Central Square Technologies, LLC (formally known as Superion, LLC) Amendment Agreement
4. Florida Division of Corporations Document - Central Square Technologies, LLC
Prepared by: Vicki Edwards, Business Administrator
Department Director: Cari Branco, Assistant City Manager