TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Multi-Award Continuing Services Contract Numbers 2023-16.01 With ADG Architecture, LLC; 2023-16.02 With Goodwyn Mills & Cawood, Inc.; 2023-16.03 With Plunkett Raysich Architects, LLP; 2023-16.04 with Schenkel & Shultz, Inc.; and 2023-16.05 With Sweet Sparkman Architects, Inc. for Professional Architectural Services and Authorize the City Manager to Approve Future Renewals of Agreements.
Recommended Action
Approve Multi-Award Continuing Services Contract Numbers 2023-16.01 with ADG Architecture, LLC; 2023-16.02 with Goodwyn Mills & Cawood, Inc.; 2023-16.03 with Plunkett Raysich Architects, LLP; 2023-16.04 with Schenkel & Shultz, Inc.; and 2023-16.05 with Sweet Sparkman Architects, Inc. for Professional Architectural Services and Authorize the City Manager to Approve Future Renewals of Agreements.
Background Information
RFP 2023-16 Professional Architectural Services - Continuing Services Contracts was advertised and a total of ten (10) submittals were received. The Selection Committee reviewed all submissions and ranked the respondents with proposed Contracts for the top five highest scoring submittals. Work Assignments under this Contract will include, but not be limited to, a broad range of professional architectural services related to design, permitting and construction phase services/management of miscellaneous projects as designated by the City.
Florida Statute §287.055, (2), (g) defines a Continuing Contract is a “contract for professional services entered into in accordance with all the procedures of this act between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction cost of each individual project under the contract does not exceed $4 million, for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000, or for work of a specified nature as outlined in the contract required by the agency, with the contract being for a fixed term or with no time limitation except that the contract must provide a termination clause. Firms providing professional services under continuing contracts shall not be required to bid against one another.”
The City Manager shall approve Work Assignments per the terms of Agreement. Any Work Assignment over $100,000.00 will require City Commission approval.
The Multi-Award Continuing Services Contract Numbers 2023-16.01 with ADG Architecture, LLC; 2023-16.02 with Goodwyn Mills & Cawood, Inc.; 2023-16.03 with Plunkett Raysich Architects, LLP; 2023-16.04 with Schenkel & Shultz, Inc.; and 2023-16.05 with Sweet Sparkman Architects, Inc. for Professional Architectural Services have been reviewed by the City Attorney and are all legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funds will be allocated as projects are awarded through Work Assignments.
Procurement
Professional Architectural Services were procured pursuant to Chapter 2 Administration, Article VIII Procurement, Section 2-406 - Professional services selection under Consultants Competitive Negotiation Act (CCNA), FS 287.055 of the Code of the City of North Port, Florida
Attachments:
1. Agreement No. 2023-16.01 ADG Architecture, LLC
2. Agreement No. 2023-16.02 Goodwyn Mills & Cawood, Inc.
3. Agreement No. 2023-16.03 Plunkett Raysich Architects, LLP
4. Agreement No. 2023-16.04 Schenkel & Shultz, Inc.
5. Agreement No. 2023-16.05 Sweet Sparkman Architects, Inc.
6. Notice of Intent to Award
7. Notice of Intent to Negotiate
8. City Manager Recommendation to Negotiate Memo with Ranking
9. Proposal ADG Architecture, LLC
10. Proposal Goodwyn Mills & Cawood, Inc.
11. Proposal Plunkett Raysich Architects, LLP
12. Proposal Schenkel & Shultz, Inc.
13. Proposal Sweet Sparkman Architects, Inc.
14. RFP 2023-16 with Addenda
15. FL Divisions of Corporations Document ADG Architecture, LLC
16. FL Divisions of Corporations Document Goodwyn Mills & Cawood, Inc.
17. FL Divisions of Corporations Document Plunkett Raysich Architects, LLP
18. FL Divisions of Corporations Schenkel & Shultz, Inc.
19. FL Divisions of Corporations Sweet Sparkman Architects, Inc.
Prepared by: Kim Humphrey, Facilities Manager
Department Director: Chuck Speake, Public Works Director