TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the First Amendment to Agreement No. 2021-17 for Professional Architectural and Engineering Services for City of North Port Police Department Facilities Extending the Scheduled Programming Phase, in the Amount of $22,390.00, for a Total Contract Price of $257,800.00.
Recommended Action
Approve the First Amendment to Agreement No. 2021-17 - Professional Architectural and Engineering Services for City of North Port Police Department Facilities extending the scheduled programming phase, in the amount of $22,390.00, for a total contract price of $257,800.00.
Background Information
On April 12, 2022, the parties entered into Agreement No. 2021-17 Professional Architectural and Engineering Services for City of North Port Police Department Facilities for architectural/engineering and construction administration services for the renovation of the existing North Port Police Department facility and design of the new Emergency Operations Center (“EOC”), 911, evidence facility. On March 2, 2023, Commission directed staff to begin environmental evaluations on selected parcels, including geo-technical testing which was originally scheduled to occur during Phase II of the project.
The amendment will extend the schedule associated with the programming phase. The extended schedule, largely due to the limited availability of staff following the impacts of Hurricane Ian, will result in additional staff meetings and travel above those contemplated in the original agreement. Therefore, an amendment to the original agreement is necessary to assign fees to the work.
The amendment has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity - Maintain public buildings in a state of good condition with capacity to enable various City staff to provide effective municipal services.
Good Governance - Provide efficient, effective staffing and facilities to ensure a high-level of services and response times for Public Safety services.
Financial Impact
Budgeted funds for project PD21PE, in the amount of $1,614,590.00, are available in account 306-2100-521-64-00. The Police Department will complete a budget transfer to move budgeted funds for PD21PE from 306-2100-521-64-00 to account 306-2100-521-31-05 to pay for these services.
Procurement
Professional Engineering Services were procured pursuant to Chapter 2 Administration, Article VIII Procurement, Section 2-406 - Professional services selection under Consultants’ Competitive Negotiation Act (CCNA), F.S. §287.055 of the Code of the City of North Port, Florida.
Attachments:
1. First Amendment to Agreement No. 2021-17
2. Agreement No. 2021-17
3. Schenkel & Shultz Additional Services
4. Finance Contract Agreement Amendment Form
Prepared by: Christopher Morales, Deputy Chief of Police
Department Director: Todd R. Garrison, Chief of Police