TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of Florida Sheriffs Association Contract FSA23-EQU21.1: Equipment with Nationwide Haul, for the Purchase of Equipment and Related Services on an As-Needed Basis in an Amount Not to Exceed $200,000 Annually Through the Term Ending September 30, 2026, and Authorizing the City Manager to Approve any Modifications, Renewals, or Terminations in Concurrence With Florida Sheriffs Association.
Recommended Action
Option 1: Approve utilization of Florida Sheriffs Association Contract FSA23-EQU21.1: Equipment with Nationwide Haul, for the purchase of equipment and related services on an as-needed basis in an amount not to exceed $200,000 annually through the term ending September 30, 2026, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Florida Sheriffs Association.
City Commission Options
Option 1: Approve utilization of Florida Sheriffs Association Contract FSA23-EQU21.1: Equipment with Nationwide Haul, for the purchase of equipment and related services on an as-needed basis in an amount not to exceed $200,000 annually through the term ending September 30, 2026, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Florida Sheriffs Association.
• Pros: Allows the City to piggyback on an existing competitively procured Contract, which can save time and enables faster procurement process and acquiring equipment without going through a full bidding process.
• Cons: The Contract terms, pricing and scope were originally negotiated for the Florida Sheriff’s Association needs and not the City’s, which could potentially limit flexibility or result in higher costs or service terms that aren’t the best fit for the City compared to issuing its own competitive solicitation.
Option 2: Deny utilization of Florida Sheriffs Association Contract FSA23-EQU21.1: Equipment with Nationwide Haul, for the purchase of equipment and related services on an as-needed basis in an amount not to exceed $200,000 annually through the term ending September 30, 2026, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Florida Sheriffs Association.
• Pros: Allows the City to develop and issue its own competitive solicitation tailored specifically to its operational needs, service expectations, and budget priorities, potentially resulting in more favorable pricing and Contract terms.
• Cons: Requires a considerable amount of additional time and administrative effort to complete the procurement process, which may delay ordering and replacement of necessary equipment and could impact response times for urgent issues.
Background Information
The City of North Port proposed to utilize an existing Contract between the Florida Sheriffs Association and all awarded vendors within that Contract. This arrangement, commonly referred to as a Piggyback or Cooperative Contract, allows the City to procure services under the same terms and conditions competitively established by another governmental entity.
Contract FSA23-EQU21.1 was originally executed by the Florida Sheriffs Association following a competitive procurement process. The City of North Port has reviewed the Contract and determined that its terms, pricing, and service provisions are in the best interest of the City.
The utilization of Florida Sheriffs Association Contract FSA23-EQU21.1: Equipment with Nationwide Haul, for the purchase of equipment and related services on an as-needed basis in an amount not to exceed $200,000 annually through the term ending September 30, 2026, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Florida Sheriffs Association has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan Pillar
Good Governance
Financial Impact
Expenditures under the Florida Sheriffs Association Contract FSA23-EQU21.1 shall be limited to funds that have been or will be duly appropriated through the City’s budget process and are specifically allocated for the scope of services outlined in the Agreement.
Procurement
The utilization of this Cooperative Contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403(a)(4)(a) of the Code of the City of North Port, Florida.
The Public Works Department will utilize the established internal procurement process for all purchases under these Contracts to ensure continued administrative oversight and compliance with the City procurement policies and procedures.
Attachments:
1. Contract and Award Packet
Prepared by: Kenneth Rappuhn, Fleet Manager
Department Director: Chuck Speake, Public Works Director