TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of Contract No. 090122-ATS Between Sourcewell and All Traffic Solutions, Inc. for the Purchase of Law Enforcement Equipment on an As-Needed Basis in an Amount Not to Exceed $99,999.99 Annually Through the Term Ending November 7, 2026, and Authorize the City Manager to Approve any Modifications, Renewals or Terminations in Concurrence With Sourcewell.
Recommended Action
Option 1: Approve utilization of Contract No. 090122-ATS between Sourcewell and All Traffic Solutions, Inc. for the purchase of law enforcement equipment on an as-needed basis in an amount not to exceed $99,999.99 annually through the term ending November 7, 2026, and authorize the City Manager to approve any modifications, renewals or terminations in concurrence with Sourcewell.
City Commission Options
Option 1: Approve utilization of Contract No. 090122-ATS between Sourcewell and All Traffic Solutions, Inc. for the purchase of law enforcement equipment on an as-needed basis in an amount not to exceed $99,999.99 annually through the term ending November 7, 2026, and authorize the City Manager to approve any modifications, renewals or terminations in concurrence with Sourcewell.
• Pros: Allows the City to use an existing competitively procured Cooperative Contract, providing an efficient method to purchase equipment while reducing procurement time and administrative costs.
• Cons: The Contract terms, pricing and scope were originally negotiated for Sourcewell needs and not the City’s specific operational requirements, which could limit flexibility or result in less favorable pricing or service terms.
Option 2: Deny the use of Contract No. 090122-ATS between Sourcewell and All Traffic Solutions, Inc.
• Pros: Allows the City to develop and issue its own competitive solicitation tailored specifically to its operational needs, service expectations, and budget priorities, potentially resulting in more favorable pricing and Contract terms.
• Cons: Procurement of law enforcement equipment may be delayed while separate solicitation is developed, advertised, evaluated, and awarded, potentially impacting fleet replacement schedules.
Background Information
The Department of Public Works is requesting approval to utilize Contract No. 090122-ATS between Sourcewell and All Traffic Solutions, Inc. for the purchase of a Speed Alert 24 Radar Message Sign (RMS) trailer and other related equipment as needed. This arrangement, commonly referred to as a Piggyback or Cooperative Contract, allows the City to procure products under the same terms and conditions competitively established by another governmental entity.
Sourcewell awarded Contract No. 090122-ATS following a competitive solicitation for law enforcement equipment. The Contract includes radar speed signs, message signs, traffic-monitoring equipment, related accessories, and software. The Contract expires November 7, 2026, and provides for one optional one-year extension upon written agreement between Sourcewell and All Traffic Solutions, Inc.
Utilization of the Sourcewell Contract provides the City with competitively established pricing and avoids the time and administrative expense associated with conducting a separate solicitation. The proposed equipment and pricing have been reviewed and determined to meet the Police Department’s operational requirements.
Contract No. 090122-ATS between Sourcewell and All Traffic Solutions, Inc. has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Good Governance
Financial Impact
Expenditures under this Contract shall be limited to funds that have been or will be duly appropriated through the City’s budget process and are specifically allocated for the scope of services outlined in the Agreement. Any purchase made on or after October 1, 2026, or each year after, against this Contract is contingent on future appropriated funds.
The Police Department currently has $17,984 appropriated and available in project PD25ST (001-2100-521.64-00) for the purchase of the Speed Alert 24 Radar Message Sign trailer.
Procurement
The utilization of this Cooperative Contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403 (a)(4)(a) of the Code of the City of North Port, Florida, which permits the use of competitively awarded Contracts from other governmental entities
The Public Works Department will utilize the established internal procurement process for all purchases under this Contract to ensure continued administrative oversight and compliance with City procurement policies and procedures.
Attachments:
1. Contract
2. Original Solicitation
Prepared by: Kenneth Rappuhn, Fleet Manager
Department Director: Chuck Speake, Public Works Director