TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA
TITLE: Approve the Award of Request for Bid No. 2025-11 - Citywide Park Facility Debris Removal and Restroom Cleaning to Clean Space, LLC. in the Amount of $159,709.68 Plus a Cleaning Contingency of $8,000.00 for a Total Amount of $167,709.68.
Recommended Action
Approve the Award of Request for Bid No. 2025-11 - Citywide Park Facility Debris Removal and Restroom Cleaning to Clean Space, LLC. in the amount of $159,709.68 plus a cleaning contingency of $8,000.00 for a total amount of $167,709.68 and authorize the City Manager to approve renewals in accordance with the terms and conditions in the solicitation.
Background Information
The Parks & Recreation Department worked with the Purchasing Division to advertise Request for Bid (RFB) 2025-11, Citywide Park Facility Debris Removal and Restroom Cleaning. This RFB was advertised on November 12, 2024, on Demandstar and was received by 248 suppliers plus 3 supplemental suppliers. Formal bids were due on December 16, 2024, and the City received seven (7) responses, of which six (6) were deemed responsive. Bids were received from the following vendors:
Ø Clean Space, Inc. which due to a corporate restructure is now Clean Space, LLC.
Ø At Your Service Cleaning Group
Ø All Saints Ministries, Inc.
Ø Klen Space, Inc.
Ø T&K Love and Caring Services, Inc. Note: Deemed non-responsive.
Ø Boro Building & Property Maintenance
Ø Cha-Ada Corporation
The low bid was submitted by Clean Space, Inc. (now Clean Space, LLC.) in the amount of $159,709.68. The Parks & Recreation Department is requesting a contingency amount of $8,000.00 to allow for additional cleaning services should they be needed during the one-year term. Inclusive of the contingency allowance, the total award amount for this RFB is not to exceed $167,709.68 for the first year. The Parks & Recreation Department verified references for Clean Space, LLC., and all references were positive. The Parks and Recreation Department is requesting City Commission approval to award RFB No. 2025-11 to Clean Space, LLC. for the Citywide Park Facility Debris Removal and Restroom Cleaning with an effective date of March 1, 2025, through February 28, 2026. A purchase order will be issued for these services. Additionally, the RFB, upon acceptance by Commission, allows for two additional one-year renewals, with pre-determined annual escalators.
Strategic Plan
Quality of Life
Good Governance
Financial Impact
These services will be funded partially from the Park Maintenance Division budget, 001-3038-572-34-00, $150,528.16 along with an allocation from the Warm Mineral Springs Park budget, 125-3040-572-34-00, $17,181.52, for a total annual award amount of $167,709.68.
Procurement
This service was procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-404, Competitive Sealed Bid Process of the Code of the City of North Port, Florida.
Attachments:
1. Notice of Intent to Award
2. Award Recommendation Memo
3. Bid Tabulation
4. Submittal by Clean Space LLC
5. RFB No. 2025-11 with Addenda
6. Florida Division of Corporations
Prepared by: Cheryl Greiner, Business Operations Manager
Department Director: Sandy Pfundheller, Parks & Recreation Director