TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Carlton Sarasota L.L.C. for Land Lease Under Purchase Order No. 049762 in an Amount Not to Exceed $60,000.00.
Recommended Action
Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Carlton Sarasota L.L.C. for Land Lease Under Purchase Order No. 049762 in an Amount Not to Exceed $60,000.00.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring that a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
• Purchase Order #049762 and Contract attachments with Carlton Sarasota L.L.C. for land lease in the amount $60,000.00. Following Hurricane Ian, the City of North Port's Disaster Debris Management Services company, Ceres Environmental Services, Inc, began picking up storm debris. However, the impacts from Hurricane Ian resulted in over 2 million cubic yards of debris which surpassed the space available at designated City of North Port debris management sites. An agreement was made with Carlton Sarasota L.L.C. to lease 10 acres within their property located north of I-75 east of Toledo Blade Boulevard for use as a vegetative debris management site.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount not to exceed $60,000.00 was provided from existing appropriations in Fiscal year 2023 Road and Drainage District Budget, account number 107-5000-541.44-00, CIP Project Number IAN22. A budget amendment to fund 107 in support of Resolution No. 2023-0R-06 was approved for funding of Purchase Order #049762 for urgent needs in Fiscal Year 2023.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Exigency Procurement Request
3. Lease Agreement - Debris Management Site
4. Non-Competitive Procurement Memorandum
5. Purchase Order
6. Requisition
7. Florida Division of Corporations Document
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director