TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilize Clay County RFP 18/19-2, Various Equipment and Amenities for Parks and Playgrounds, for the Competitive Purchase of Field Lighting for Field One and Field Two at Butler Park; in an Estimated Amount of $382,500.
Recommended Action
Approve the utilization of Clay County RFP 18/19-2, Various Equipment and Amenities for Parks and Playgrounds, with Musco Sports Lighting, LLC., for the competitive purchase of field lighting for Field One and Field Two at Butler Park; in an estimated amount of $382,500.
Background Information
Through the FY19/20 adopted Capital Improvement Program, Commission approved project #P20BRL in the amount of $475,000 for the purpose of lighting Field One and Field Two at Butler Park. Staff recommends lighting these fields using the same field lighting equipment and system as currently in place on Fields Three and Four at Butler Park. This will allow the new lighting to easily integrate into the existing system at this park.
By lighting these two additional fields, all four fields will be available after sunset to accommodate athletic programming and activities to support a more flexible scheduling opportunity for league games and practices. Upon approval, staff will coordinate the purchase and installation of the field lighting and communicate with local user groups and Sarasota County staff to ensure minimal impact to scheduled usage.
The Musco Sports Lighting LLC. specified for purchase uses LED technology which reduces light glare and spill as well as energy consumption, resulting in lower operating costs.
Strategic Plan
Enhance services and expand availability of resources provided to residents
Financial Impact
Musco Sports, through utilization of the Clay County RFP 18/19-2, Various Equipment and Amenities for Parks and Playgrounds, will install field lighting for multipurpose fields one and two in the amount of $382,500; which is budgeted in project P20BRL and funded through Surtax III funding. Project P20BRL is funded for a total of $475,000 in account number 306-3036-572-6300. Permit costs and any additional utility fees will be paid out of the project, over and above the equipment estimate as identified.
Procurement
The various equipment and lighting for parks and playgrounds is being procured pursuant to Chapter 2- Administration, Article VIII - Procurement, Section 2-403 - Exemptions, (a), (4), a, of the Code of the City of North Port, the utilization of other governmental or public entity contracts to procure goods and services.
Musco Sports Lighting, LLC
100 1st Avenue West
Oskaloosa, IA 52577
Jason Frucht, Sales Representative
Phone: 954-732-5674
Email: Jason.Frucht@musco.com
Attachments:
1. 20-1689 Field Lighting Comp. Exemption Form_Dept. Signed
2. 18/19-2 Playground Equip - Musco Bid Submittal
3. 18/19-2 Playground Equip - RFP document
4. FY19/20 Capital Improvement Program
5. Florida Division of Corporations document
Prepared by: Cheryl Greiner, Business Services Coordinator
Department Director: Sandy Pfundheller, Parks & Recreation Director