TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Microsoft Office 365 License Renewal
Recommended Action
Approve renewal of a standardized Microsoft Office 365 Volume License Agreement, between the City of North Port and SHI International Corp. (utilizing the State of Florida Term Contract No. 4320000-15-02, based on a per user cost, a fixed term agreement through June 30, 2021) and authorize the City Manager to execute any subsequent renewal term under the same terms and conditions.
Background Information
On 7/10/2018 Commission approved the first-year renewal of a three-year agreement with Microsoft Corporation that continued the subscription of all departments and employees to Microsoft’s secure, cloud-based government communications platform. This platform includes email, calendaring, file storage, video conferencing, Microsoft Office and SharePoint, among other services as well as all upgrades to new versions of the software. These services and applications are all mobile and web friendly and have allowed the City to be more productive and efficient with its resources. All data associated with this suite of services is archived, and a portal is available to the City for public records requests and legal holds. Microsoft is the vendor who is providing the cloud-based applications, and their Enterprise Agreement is the vehicle that was used to acquire their software subscription services. SHI is the reseller approved to sell these Microsoft services utilizing the Florida State contract. This request is for year two of a three-year agreement with SHI for the renewal of Microsoft Office 365 software licenses.
Strategic Plan
Maintained/Upgraded/Expanded City Infrastructure
Financial Impact
This license renewal will be funded by the Information Technology Division budget, account #001-0710-516-54-00 which has sufficient funding to cover the cost.
Procurement
This renewal is being procured pursuant to Section. 2-403 (a) (4) of the City Procurement Code - The utilization of other governmental or public entity contracts to procure goods and services.
Attachments:
1. Procurement Form Competitive Exemptions
2. SHI Quote - 16826046 - City
3. SHI Quote - 16826419 - Police
4. Microsoft EA 61965670 City
5. Microsoft EA 74496474 Police
6. 432030000-15-02 Microsoft LSP Contract Executed
7. Florida Division of Corporations
Prepared by: Vicki Edwards
Department Director: Cari Branco