TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Ceres Environmental Services, Inc., for the Debris Management Services Under Purchase Order No. 51241 in an Amount Not to Exceed $399,116.67.
Recommended Action
Ratification of City Manager's use of emergency authorization to enter into a Contract with Ceres Environmental Services, Inc., for the Debris Management Services under Purchase Order No. 51241 in an amount not to exceed $399,116.67.
Background Information
On October 5, 2024, Florida Governor Ron DeSantis issued Executive Order Number 24-214, declaring a state of emergency for 35 counties, including Sarasota County, due to Tropical Storm Milton, which became Hurricane Milton. On October 6, 2024, Governor DeSantis issued Executive Order Number 24-215, amending Executive Order Number 24-214 and expanding the state of emergency to 16 additional counties.
On October 17, 2024, the City Commission adopted Ordinance No. 2024-42, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal contract. The City Manager requests that the City Commission ratify this contract approval.
Ø Purchase Order No. 51241 and contract attachments with Ceres Environmental Services, Inc. for Debris Management Services in the amount of $399,116.67. Hurricane Milton generated a significant amount of vegetative debris in the City of North Port which required emergency debris removal response to include grinding and hauling services of yard waste in order for the City to establish recovery and ultimately normal operations.
|
Work Assignment Number |
Work Assignment Total |
|
2025-01PW.01 |
$399,116.67 |
|
|
|
|
Total |
$399,116.67 |
The City Manager requests that the City Commission ratify this purchase order approval.
Strategic Plan
Good Governance
Infrastructure & Facilities Integrity
Environmental Resiliency & Sustainability
Financial Impact
Funding in the amount not to exceed $399,116.67 was provided from existing appropriations in the Fiscal Year 2025 Road and Drainage Budget, account number 107-5000-541.34-00, CIP Project Number MILT25.
Resolution No. 2025-R-15 was approved to restore funding for various needs related to Hurricane Milton, supporting these activities in the amount of $399,116.67.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2024-42, and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Procurement Work Assignment
2. Purchase Order
3. Resolution 2025-R-15
4. Florida Division of Corporations
Prepared by: Garrett Woods, Senior Business Manager
Department Director: Chuck Speake, Public Works Director