TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve Utilization of the Sourcewell Contract No. 012418-TPM to Purchase Three Replacement Thompson Pumps for the Utilities Department in the Estimated Amount of $122,252.
Recommended Action
Approve utilization of the Sourcewell Contract No. 012418-TPM to purchase three (3) replacement Thompson pumps for the Utilities Department in the estimated amount of $122,252.
Background Information
The Utilities Department is proposing to purchase three (3) replacement Thompson pumps in the estimated amount of $122,252 described as follows:
Ø Two (2) Existing Thompson Pumps: Condition is aged and unreliable.
Proposed Two (2) Replacement Thompson Pumps: These Thompson pumps will be utilized for temporary pumping at lift stations during emergency events to prevent sewage backflow and overflows in the system should an interruption of power occur.
Ø One (1) Existing Thompson Pump: Aged, broken and staff was unable to obtain replacement parts. Therefore, this Thompson pump has been taken out of service.
Proposed One (1) Replacement Thompson Pump: This is a double diaphragm Thompson pump to be utilized for emergency repairs in the system, primarily watermain breaks.
Thompson pumps are especially useful in extremely wet and muddy conditions. Thompson pumps do not require priming which allows staff to complete their job tasks safely and efficiently without water filling their worksite creating potential for unsafe conditions. In an emergency such as a hurricane, Thompson pumps can be used at smaller lift stations as by-pass pumps to prevent sewer spills into the collection system.
Thompson Pump, CID 6263 and Thompson Pump, CID 5263 will be turned in to the Fleet Management Division for disposal upon delivery of the replacement Thompson pumps. Thompson pump, CID 6377 was previously turned in to the Fleet Management Division and disposed of on February 4, 2020. This was due to the fact this Thompson pump was aged, broken and staff was unable to obtain replacement parts. Therefore, this Thompson pump has been taken out of service.
While City Ordinance authorizes the City Manager to utilize Piggyback Agreements, the City Manager's Policy requires all Agreements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures, and processes have been reviewed by the Procurement Division of the Department of Finance.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $122,252 is available in the Fiscal Year 2021 Utilities Budget, Capital Machinery & Equipment Fund, account number 420-6063-536.64-00, Project Number U21VEH.
Procurement
These items are being procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-403 - Exemptions, (a), (4), a, of the Code of the City of North Port, Florida, the utilization of other governmental or public entity contracts to procure goods and services.
Vendor Information:
Thompson Pump & Manufacturing Company, Inc.
4620 City Center Drive
Port Orange, FL 32119
386.253.5555
Attachments:
1. Exemptions Form
2. Thompson Pump 4JSVM Quote
3. Thompson Pump 6JSVEE Quote
4. Thompson Pump 4DD Quote
5. Sourcewell Contract #012418-TPM
6. Equipment Overview
7. Equipment & Fleet Vehicle Replacement Score Sheet
8. Vehicle Repair History Report
9. Florida State Division of Corporations Document
Prepared by: Kenneth Rappuhn, Fleet Manager and Steve Hauser, Fleet Asset Technician
Department Director: Juliana B. Bellia, Public Works Director