TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the ProPhoenix MuniciPAY Interface Agreement Authorizing ProPhoenix to Install, Configure and Implement the MuniciPAY Interface Software Module Enabling the Acceptance of Customer Payments through the North Port Police Department Citizens Services Portal
Recommended Action
Approve the ProPhoenix MuniciPAY Interface Agreement of authorizing ProPhoenix to install, configure and implement the MuniciPAY interface software module.
Background Information
The North Port Police Department (NPPD) provides numerous services through its Citizen Services Portal. NPPD would like to extend an additional feature that would allow the public to pay for record requests, parking tickets and alarm bills online at any time.
This agreement authorizes ProPhoenix to install, configure and implement the interface software module that is needed to accept online payments through the MuniciPAY platform. The cost of the interface and implementation is $3,250.00 with ongoing annual support and maintenance in the amount of $450.00 per year. The annual support and maintenance will begin in October 2023.
The ProPhoenix MuniciPAY Interface Agreement has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Good Governance: Provide convenient, modern, and technologically advanced municipal services to both internal and external customers.
Financial Impact
Funding in the amount of $3,250.00 will be taken from Police Department budgeted funds in account 001-2100-521-52-50. The remaining annual cost of $450.00 is contingent upon future fiscal year budget approvals.
Procurement
This procurement is being made in accordance with the Sole Source procurement method per Section 2-407, of the City Procurement Code - Sole Source Guidelines.
Attachments:
1. ProPhoenix MuniciPAY Interface Agreement
2. ProPhoenix MuniciPAY Interface Sole Source Form
3. ProPhoenix Software License & Support Agreement
4. Division of Corporations - Chenosa Systems Corporation - Active
Prepared by: Christopher Morales, Deputy Chief of Police
Department Director: Todd R. Garrison, Chief of Police