TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, City Manager
TITLE: Approve the Memorandum of Understanding for Law Enforcement Agency Access to Driver and Vehicle Information Database System (DAVID) Between the City of North Port and the Florida Department of Highway Safety and Motor Vehicles
Recommended Action
Approve the Memorandum of Understanding for Law Enforcement Agency Access to Driver and Vehicle Information Database System (DAVID).
Background Information
The Florida Department of Highway Safety and Motor Vehicles (DHSMV) collects and maintains a database system referred to as DAVID. Officers utilize this system to access and transmit driver and vehicle information, emergency contact information, insurance information, and other personal information necessary to perform day to day operations within the Police Department. In 2016 the City executed a Memorandum of Understanding (MOU) with the DHSMV for access to the DAVID System which is set to expire in December 2022.
In addition to the MOU, an Annual Certification Statement is attached for approval certifying that the Agency has adequate controls in place to protect personal data from unauthorized access, distribution, use, modification, or disclosure, and is in full compliance with the requirements of the proposed MOU. Quarterly audits and other control measures concerning the usage of DAVID by North Port Police Department staff are performed regularly by the Accreditation Administrator and reported as needed. The Accreditation Administrator maintains a file of the audits performed for access by the Florida Department of Highway Safety and Vehicles Field Liaisons.
This MOU shall take effect upon the date of last signature by the parties and shall remain in effect for six (6) years from this date unless sooner terminated or cancelled in accordance with Section IX, Termination. Once executed, this MOU supersedes all previous agreements between the parties regarding the same subject matter.
The representative with the DHSMV has requested we do not enter a contract number on page 1 of the MOU, since a new contract number will be generated at the time of execution of the MOU. They also requested that we do not complete the Quarterly Quality Control Review Report. That will be for use once the new MOU is executed.
Approved as to form and correctness by the City Attorney.
Strategic Plan
Maintain the adopted level of health and public safety services.
Financial Impact
N/A
Procurement
N/A
Attachments:
1. Memorandum of Understanding for Law Enforcement Agency Access to Driver and Vehicle Information Database System (DAVID).
2. Annual Certification Statement
3. Existing MOU with Amendment 1
Prepared by: Christopher Morales, Deputy Chief of Police
Department Director: Todd R. Garrison, Chief of Police