TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Amendment No. 3 to Agreement No. CAC2023-0027, a Technology Services Agreement Between Sarasota County, Florida, and the City of North Port, Florida, for the County's Continued Provision of Hosting Services for the City of North Port Servers and Network Equipment for a Term of Four Months in an Amount Not to Exceed $4,428.08.
Recommended Action
Approve Amendment No. 3 to Agreement No. CAC2023-0027, a Technology Services Agreement between Sarasota County, Florida, and the City of North Port, Florida, for the County's continued provision of hosting services for the City of North Port servers and network equipment for a term of four months in an amount not to exceed $4,428.08.
Background Information
Sarasota County’s Information Technology Department provides data center hosting services to regional partners. The advantage of continuing Agreement No. CAC2023-0027 with Sarasota County is two-fold. First, the cost is much less than going with a commercial vendor and secondly, the City already has an existing fiber connection from City Hall to Sarasota County’s Data Center network.
Planning for disaster recovery is very important to ensure continuity of operations for City services. With the approval of the Technology Service Agreement, the City of North Port will have the ability to continue disaster recovery services.
Amendment No. 3 to Agreement No. CAC2023-0027 provides for a four-month extension of the current Agreement, not to exceed $4,428.08. This extension covers the remainder of Fiscal Year 2024-2025. A new Agreement will be issued effective on October 1, 2025, to align with Sarasota County’s relocation to a new data center, which the forthcoming Agreement will support.
Amendment No. 3 to Agreement No. CAC2023-0027, a Technology Services Agreement Between Sarasota County, Florida, and the City of North Port, Florida, for the County's Continued Provision of Hosting Services for the City of North Port Servers and Network Equipment for a Term of Four Months in an Amount Not to Exceed $4,428.08 has been reviewed by the Interim City Attorney and is legally correct as to form.
Attachments: Exempt from public record pursuant to Florida Statutes Section 119.0725.
Strategic Plan
Good Governance
Financial Impact
The total cost of Amendment No. 3 to Agreement No. CAC2023-0027 is not to exceed $4,428.08 and has been included in the adopted City Manager, Information Technology Division budget for Fiscal Year 2024-25 under account number 001-0710-516.54-00 and will be paid monthly in the amount of $1,107.02.
Procurement
This purchase is exempt from competition per Sec. 2-403 (a) (2) of the Procurement Code as it is a procurement Contract between the City and another government. The appropriate form has been included via attachment.
Attachments:
1. Sarasota County Technology Services Amendment No. 3 to Agreement No. CAC2023-027
2. Sarasota County Technology Services Amendment No. 2 to Agreement No. CAC2023-027
3. Sarasota County Technology Services Amendment No. 1 to Agreement No. CAC2023-027
4. Sarasota County Technology Services Agreement No. CAC2023-027
5. Sarasota County DR Competitive Exemption Form
Prepared by: Vicki Edwards, Senior Business Administrator
Eric Ryan, Information Technology Manager
Department Director: Juliana B. Bellia, Assistant City Manager