TO: Honorable Mayor & Members of the North Port Commission
FROM: Jonathan R. Lewis, ICMA-CM, City Manager
TITLE: Sungard Public Sector, LLC Sole Source Software, Training, Annual Maintenance and Professional Services Purchase in an estimated amount of $352,993.29.
Recommended Action
Approve sole source purchases from Sungard Public Sector, LLC of Software, Training, Annual Maintenance and Professional Services purchase in an estimated amount of $352,993.29.
Background Information
Sungard Public Sector, LLC is the City’s Enterprise Resource Planning (ERP) software that provides mission-critical application and data management for Finance, Utilities, Building, Code Enforcement, Land Management, Human Resources, Cash Receipts, Police and other services. This application suite is also integrated with a number of disparate applications throughout the City. This suite of modules has an annual maintenance cost, and this allows the City to have access to technical support, software patches and major updates from the vendor. It is imperative that we continue to upgrade these applications to receive new functionality, meet new regulatory requirements and ensure the continued compatibility with various systems. This annual maintenance also helps to ensure that we can continue to conduct business with external partners and provide relevant access to our customers. These maintenance charges are paid annually. Included in the purchases below is a Police purchase of additional OSSI software licenses, and purchase of software licenses for Code Enforcement mobility. The contingency amount is listed for any non-planned training or services that departments may request. Sungard Public Sector, LLC is the sole source for maintenance of their products, and the sole source justifications are attached.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Financial Impact
The total cost for the Sungard annual maintenance and current year purchases is $352,993.29 for both City and Police systems, along with the budget source account consists of the following:
|
OSSI Yearly Maintenance |
$ 119,343.92 |
001-2100-521-46-01 |
|
Blended Web Learning |
$ 8,300.00 |
001-0710-516-54-00 |
|
NoMax System Recovery |
$ 31,685.30 |
001-0710-516-46-01 |
|
NaviLine Yearly Maintenance |
$ 126,529.07 |
001-0710-516-46-01 |
|
One Solution P2C Migration Services |
$ 1,400.00 |
001-2100-521-52-50 |
|
Additional Licensing for CAD and RMS |
$ 15,160.00 |
001-2100-521-52-50 |
|
One Solution Transaction Fees |
$ 3,000.00 |
Various |
|
Additional Mobile Licenses Work Orders |
$ 4,300.00 |
420-6060-536-55-00 |
|
Code Enforcement Mobile Software |
$ 22,275.00 |
001-2750-524-52-50 |
|
Professional Services SunGard Upgrades |
$ 5,000.00 |
001-0710-516-31-05 |
|
Customer Information Service Training |
$ 6,000.00 |
420-6060-536-55-00 and 120-3032-534-55-00 |
|
Contingency Funds |
$ 10,000.00 |
Various |
Procurement
Please see attached documents for information regarding budget and purchasing information.
Attachments:
1. Sole/Single Source Request Form - Sungard Public Sector, LLC
2. Code Enforcement Mobile Software
3. NPOR 125675-JM
4. NoMax
5. Blended Web Learning
6. NORTH PORT PD 125745-JM
7. North Port Police Dept., FL - P2C Server Switch
8. North Port Police Dept., FL - Addtl RMSCRMMFR
9. Florida Division of Corporations document
Prepared by: Jeff Kasson
Department Director: Robin Carmichael