TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Utilization of the Annual Award WH22-048 Between the City of Boynton Beach and Fortiline, Inc., for the Annual Supply of Pipe Fittings and Accessories, Subject to Appropriated Funds Based on Unit Pricing, in the Amount Not to Exceed $350,000 and Authorize the City Manager to Approve any Modifications or Renewals in Concurrence With Boynton Beach.
Recommended Action
Option 1: Approve the utilization of the Annual Award WH22-048 between the City of Boynton Beach and Fortiline, Inc. for the annual supply of pipe fittings and accessories, subject to appropriated funds based on unit pricing in the amount not to exceed $350,000 and authorize the City Manager to approve any modifications or renewals in concurrence with Boynton Beach.
City Commission Options
Option 1: Approve the use of the Annual Award WH22-048 between the City of Boynton Beach and Fortiline, Inc. for the annual supply of pipe fittings and accessories, subject to appropriated funds.
• Pros: Approving the use of the Contract allows the City to take advantage of a Contract that was already competitively solicited, the City of North Port saves time and resources while still taking advantage of competitive pricing.
• Cons: Approving the use of the Contract can save time, but it may come at the cost of customization, pricing certainty, and direct control over the Agreement.
Option 2: Deny the utilization of the Annual Award WH22-048 between the City of Boynton Beach and Fortiline, Inc. for the annual supply of pipe fittings and accessories, subject to appropriated funds based on unit pricing in the amount not to exceed $350,000 and authorize the City Manager to approve any modifications or renewals in concurrence with Boynton Beach.
• Pros: Denying the use of the Contract allows the City to develop their own solicitation with clearly defined scope, service levels and a pricing structure that directly reflects local priorities and operational needs.
• Cons: Denying the use of the Contract would not allow sufficient time for the City to complete its own procurement process: including solicitation, bid opening, legal review, and Commission approval, which could result in temporary disruption of operations.
Background Information
The City of North Port seeks to utilize an existing Contract between the City of Boynton Beach and Fortiline, Inc. for pipe fittings and accessories, which get used on utility infrastructure to include water distribution and wastewater collection. These parts are necessary to maintain inventory for as needed repairs and new installations. This arrangement, commonly referred to as a Piggyback or Cooperative Contract, allows the City to procure services under the same terms and conditions competitively established by another governmental entity.
The Contract was originally carried out by the City of Boynton Beach following a competitive procurement process. The City of North Port has reviewed the Contract and determined that its terms, pricing, and service provisions are in the best interest of the City.
The utilization of the Annual Award WH22-048 between the City of Boynton Beach and Fortiline, Inc. for the annual supply of pipe fittings and accessories, subject to appropriated funds based on unit pricing in the amount not to exceed $350,000 and authorize the City Manager to approve any modifications or renewals in concurrence with Boynton Beach has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan Pillar
Infrastructure & Facilities Integrity
Financial Impact
Expenditures under this Contract shall be limited to funds that have been duly appropriated through the City’s budget process and are specifically allocated for the scope of services outlined in the agreement.
Procurement
The utilization of this Cooperative Contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403(a)(4)(a) of the Code of the City of North Port, Florida, which permits the use of competitively awarded contracts from other governmental entities.
The Utilities Department will utilize the established internal procurement process for all purchases under this Contract to ensure continued administrative oversight and compliance with the City procurement policies and procedures.
Fortiline, Inc
15850 Dallas Parkway
Dallas, TX 75248
Attachments:
1. WH22-048 Annual Renewal
2. WH22-048 Agenda Award
3. Bid Analysis WH22-048
4. Submittal by Fortiline Inc.
5. Invitation to Bid WH22-048
6. Florida Division of Corporations Document
Prepared by: Michelle Tipp, Utilities Senior Business Manager
Department Director: Tricia Wisner, Utilities Director