TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Kustom US Inc. for Mitigation Work at the Morgan Family Community Center Under Purchase Order No. 049536 in an Amount Not to Exceed $195,000.
Recommended Action
Ratify the City Manager’s use of authority to enter into a Contract with Kustom US Inc. for Mitigation Work at the Morgan Family Community Center under Purchase Order No. 049536 in the amount not to exceed $195,000.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring that a state of emergency for 24 Florida counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
Ø Purchase Order #049536 and Contract attachments with Kustom US Inc. for Mitigation Work in the amount not to exceed $195,000.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of not to exceed $195,000 was provided from existing appropriations. A budget amendment will follow to restore funding for urgent needs.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Competitive Procurement Memorandum
3. Requisition
4. Purchase Order
5. Emergency/Exigency Procurement Request
6. Kustom US Inc. Quote
7. Wilson/Servpro Quote
8. Guarantee Restoration Quote
Prepared by: Lauri Cucchi-Hill, Administrative Services Specialist
Department Director: Christine McDade, Human Resources Director