TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Three (3) Year Agreement Renewal with ESRI, Inc. for comprehensive GIS products, services and training in the amount of $153,836.00
Recommended Action
Approve a Three (3) Year agreement renewal with ESRI, Inc. for comprehensive GIS products, services and training in the amount of $153,836.00. ESRI is the sole source provider of these products and services.
Background Information
For the past six years, the City of North Port has been in agreement with ESRI, Inc. to allow the City to use ESRI’s GIS applications, services and training resources. ESRI’s GIS software is a critical component of infrastructure that is integral to much of the work that is carried out in the City. GIS (Geographic Information System) technology is used to collect, organize, analyze and present data that is linked to a location. There are four full-time GIS positions in Information Technology, Planning, Public Works and Utilities, along with various personnel throughout the City who use ESRI software on a regular basis. ESRI software is integrated with other systems and software, such as the Public Works work management system, the City’s public website and mobile app, Police CAD system and our ERP system. ESRI software and associated data is essential in performing data and analysis functions throughout the City. An Enterprise License Agreement (ELA) will provide numerous benefits including:
• A lower cost per unit for licensed software
• Substantially reduced administrative and procurement expenses
• Maintenance and software updates on all ESRI software deployed under this agreement
• Complete flexibility to deploy software products when and where needed
• Assurance that there will be continuity in the integration of these tools over multiple years
• City-wide staff training and certification on a variety of topics and specialization
This Agreement has been reviewed by Legal as to form and correctness.
Strategic Plan
Maintained/Upgraded/Expanded City Infrastructure
Financial Impact
The total cost for the ELA is $153,836.00, with payments of $53,836.00 first year and then $50,000.00 for the two following years. The first year of this agreement is $3,836.00 higher than the other two years due to the movement of the due date from 10/25/19 to 11/22/2019. This move will allow staff the time needed in the future for processing Purchasing paperwork as well as any Commission items. The cost for the annual portion of the proposed 3-year ELA has been included in the proposed City Manager, Information Technology division budget for FY2019-20 under account number 001-0710-516-46-01.
Procurement
Procurement of Enterprise Licenses are being made in accordance with Sec 2-407, Sole Source Guidelines of the City Procurement Code.
Vendor Information
Environmental Systems Research Institute Inc.
PO Box 741076
Los Angeles, CA 90074-4630
909-793-2853
Attachments:
1. ESRI Quotation Q-387813 3-year License Agreement
2. ESRI Small Enterprise Agreement County and Municipality Government
3. ESRI Sole Source Form
4. Division of Corporations - ESRI
Prepared by: Aaron Bourquin
Department Director: Cari Branco