TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: A Resolution of the City Commission of the City of North Port., Florida, Amending the Non-District Budget and Capital Improvement Budget for Fiscal Year 2022-2023 relating to Hurricane Ian Utilities Purchases, Increase to Utilities Building Project U18UAB, Utilities Lift Station Project, an Additional Assistant City Attorney, a Mobile Lift System and Maintenance Costs for Fleet, Six John Deere Mowers for Road and Drainage, Cranberry and Toledo Blade Improvements Project R23CTI, I75 Interchange at Toledo Blade Project R22I75, I75 Interchange at Sumter Project R2275S, Price Widening Phase II Project R25PW2 and Yorkshire Raintree Interchange Project R23YRI in the Amount of $16,210,747; Providing for Findings; Providing for Posting; Providing for Conflicts; Providing for Severability; and Providing an Effective Date.
Recommended Action
Adopt Resolution No. 2023-R-26.
Background Information
General Fund (001)
Extensive and complex projects throughout all City Departments have increased the demand and scope of legal services. Accordingly, the City Attorney’s Office is requesting one additional Assistant City Attorney. This resource will allow the office to continue to deliver a high quality of service while meeting the pace and demand for delivery of legal work. The total request for this which includes salary, benefits and some operating costs is $56,498 to come from fund balance.
This will add 1 full-time employee (FTE) to the general fund.
Transportation Impact Fee Fund (153)
The Department of Public Works seeks to allocate funds to these projects to begin the procurement process for design/engineering and/or construction activities. Major components to the procurement processes cannot be started until funding is applied to the project.
Cranberry and Toledo Blade Improvements R23CTI - $383,671
I75 Interchange Toledo Blade R22I75 - $2,000,000
I75 Interchange Sumter R2275S - $2,000,000
Price Widening Phase II R25PW2 - $3,000,000
Yorkshire Raintree Interchange R23YRI - $2,500,000
Capital Improvement Program (CIP) Sheets are attached to this item for projects that have already been included in the Capital Improvement Program.
New projects are:
Cranberry and Toledo Blade Improvements R23CTI
Staff investigated potential improvements necessary to permit development at the northwest corner of Cranberry Boulevard and Toledo Blade Boulevard at the parcels known as “Suncoast Technical College Commercial Outparcels”. After an in-depth analysis by a traffic consultant, staff decided on a few improvements that would allow the site to operate within a reasonable level of service. Since some of these improvements help to accommodate existing City Traffic, the Public Works Director had agreed to split construction costs of the improvements, with each party paying half of the construction cost. Staff received cost estimates for the cost of the construction of these improvements. Staff will present a Development Master Plan (DMP) and a Developer’s Agreement to the City Commission for review as part of the DMP package. The Agreement is a 50%/50% cost share with an estimated construction cost of $767,342.76, of which we would be responsible for $383,671.38.
Yorkshire Raintree Interchange R23YRI
The Yorkshire/Raintree at I-75 Interchange was a discussion item on the January 23, 2023, Joint Meeting Agenda for the Charlotte County - Punta Gorda MPO and Sarasota - Manatee Metropolitan Planning Organization (MPO). Both entities, at the suggestion of the Florida Department of Transportation (FDOT) including the City of North Port City Commission and Charlotte County Board of County Commissioners have been working together and taking a unified approach to make the interchanges a reality. Both the City of North Port City Commission and Charlotte County Board of County Commissioners have passed Resolution 2022-R-69 and 2022-151 respectfully, supporting construction of the interchanges. In late 2022 the City of North Port created CIP R23 YRI and budgeted $2.5M via Transportation Impact Fees for future design and construction of the interchanges. The Sarasota/Manatee MPO has identified potential funding for the first three phases of the interchanges in their 2045 Cost Feasible Plan as follows:
• Project Development & Environment Study (PD&E). Estimated Budget = $2,824M. Timeline: 2026-2030.
• Preliminary Engineering (PE). Estimated Budget = $8,472M. Timeline: 2026-2030.
• Right-of-Way (ROW). Estimated Budget = $48,846M. Timeline: 2031-2035.
Road and Drainage R&R Fund (322)
The Department of Public Works is requesting to purchase six John Deere mowers. Ordering these mowers at this time is in response to a cost savings of $2,500 per unit. This request is for $61,436 which would come from fund balance.
Utilities Fund (420) and Water Capacity Fee Fund (423)
Funds to cover repairs and equipment due to Hurricane Ian are being requested in the amount of $1,095,700. This includes watermain and force main repairs, modular repairs, Clarifier #1 weir repairs, electrical repairs to lift stations and fiber internet for modulars.
Additional funds are being requested for the Administration Building Proj U18UAB in the amount of $4,526,780 ($1,000,000 from Water Capacity Fee Fund). Due to the Hurricane, there is now a need to expedite the Utilities Administration Building.
Funds for a Lift Station are being requested in the amount of $500,000. The City is required to pay a portion of the install as part of the purchase and sale agreement and share infrastructure agreement with the landowner for the piece of land on Pan American Blvd.
For these requests, $5,122,480 will come from Utilities Fund Balance (Fund 420) and $1,000,000 from the Water Capacity Fee Fund balance (423).
Fleet Management Fund (520)
The Department of Public Works is requesting the purchase of a set of heavy-duty mobile lifts for $65,347. Purchasing this now will result in a savings of $5,881 over delaying the purchase until the next budget year. They are also requesting $21,315 for additional parts and maintenance costs. Funding for this request will be $86,662 from fund balance.
Strategic Plan
Good Governance
Financial Impact
General Fund Balance will be reduced $56,498.
Transportation Impact Fee fund balance will be reduced by $9,883,671.
Road and Drainage R&R fund balance will be reduced $61,436.
Utilities Fund Balance will be reduced by $5,122,480.
Water Capacity Fee Fund balance will be reduced by $1,000,000.
Fleet Management fund balance will be reduced by $86,662.
Procurement
Not applicable.
Attachments:
1. Resolution No. 2023-R-26
2. General Fund balance
3. Related CIP Sheets
Prepared by: Lisa Herrmann, Budget Administrator
Department Director: Kimberly Williams, Finance Director