TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Discussion and Possible Action Regarding a Possible Transfer in the Amount of $4,000 From Commission Contingency to the Community Assistance/Special Event Assistance Program to Support Fee Assistance Requests Through Fiscal Year 2024.
Recommended Action
Authorize a transfer in the amount of $4,000 from Commission Contingency to Community Assistance/Special Event Assistance Program to support fee assistance requests through Fiscal Year 2024.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public and has free admission with a minimum expected attendance of 100 people. Assistance is tiered based upon expected attendance as follows:
Ø Up to $500 for events with estimated attendance of 100-499 attendees
Ø Up to $1,000 for events with estimated attendance of 500-2,499
Ø Up to $2,000 for events with estimated attendance of 2,500+
Through the Fiscal Year 2024 adopted budget, Commission approved a budget of $5,000 for use in conjunction with the Special Event Assistance Program. To date, Commission has approved the use of up to $4,711.16, with a current remaining balance of $288.84.
Based on the current balance in the Community Assistance account and historical data related to special event assistance requests, it is recommended that an additional $4,000 in funding be added to the Community Assistance account to support events eligible for fee assistance through the end of Fiscal Year 2024.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of $5,000.00 is budgeted in the Fiscal Year 2024 budget, account number 001-0100-511-49-13 for Community Assistance. If the increase to the Community Assistance Program is approved, the Request for Budget Transfer will be completed with $4,000 being transferred from Commission Contingency, account number 001-9100-513-49-55, to Community Assistance, account number 001-0100-511-49-13. As of April 3, 2024, the Commission Contingency account has an available balance of $50,000.
Procurement
Not applicable.
Attachments:
1. Request for Budget Transfer Form
3. Community Assistance Account Overview FY2024
4. Resolution 2018-R-17
Prepared by: Scott Jalwan, CPRP, Accreditation Coordinator
Department Director: Sandy Pfundheller, CPRE, Director of Parks and Recreation