TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Purchase Order Supplemental Terms, Conditions, and Documents with FEMA Terms with B & E Signal and Lighting, Inc. for Transportation System Repairs at Salford and Price Boulevards Intersection Under Purchase Order No. 51239 in an Amount Not to Exceed $3,025.00.
Recommended Action
Approve Purchase Order Supplemental Terms, Conditions, and Documents with FEMA Terms with B & E Signal and Lighting, Inc. for transportation system repairs at Salford and Price Boulevards Intersection under Purchase Order No. 51239 in an amount not to exceed $3,025.00.
Background Information
On October 5, 2024, Florida Governor Ron DeSantis issued Executive Order Number 24-214, declaring a state of emergency for 35 counties, including Sarasota County due to Tropical Storm Milton, which became Hurricane Milton. On October 6, 2024, Governor DeSantis issued Executive Order Number 24-215, amending Executive Order Number 24-214 and expanding the state of emergency to 16 additional counties.
Hurricane Milton damaged a signal head at Salford and Price Boulevards deeming the transportation system in emergency/exigency need for repairs. The City entered into Purchase Order No. 51239 and contract attachments with B & E Signal and Lighting, Inc. for transportation system repairs in the amount of $3,025.00.
The signal at the Salford and Price Boulevards intersection has been repaired and the Department of Public works is seeking Commission approval of the FEMA provisions to include in Purchase Order No. 51239 to ensure this work is FEMA reimbursable.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount not to exceed $3,025.00 was provided from existing appropriations in Fiscal Year 2025 Road and Drainage District budget, account number 107-5000-541.46-08, CIP Project Number MILT25.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2024-42 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Procurement Summary Memorandum
3. Purchase Order
4. Procurement Forms
5. Resolution No. 2025-R-15
6. Florida Division of Corporations
Prepared by: Garrett Woods, Senior Business Manager
Department Director: Chuck Speake, Public Works Director