TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of Sheriff of Broward County, Florida Agreement, Emergency Equipment for Vehicles, with The Shyft Group Upfit Services, Inc., DBA Strobes-R-Us, for Emergency Vehicle Equipment and Upfitting Services on an As-Needed Basis in an Amount Not to Exceed $300,000.00 Annually Through the Term Ending June 8, 2027, and to Include any Addendums During Contract Terms and Renewals and Authorize the City Manager to Approve any Modifications or Terminations in Concurrence with Sheriff of Broward County, Florida.
Recommended Action
Option 1: Approve the utilization of Sheriff of Broward County, Florida Agreement, Emergency Equipment for Vehicles, with the Shyft Group Upfit Services, Inc., DBA Strobes-R-Us, for emergency vehicle equipment and upfitting services on an as-needed basis in an amount not to exceed $300,000.00 annually through the term ending June 8, 2027, and to include any addendums during contract terms and renewals and authorize the City Manager to approve any modifications or terminations in in concurrence with Sheriff of Broward County, Florida.
City Commission Options
Option 1: Approve the utilization of Sheriff of Broward County, Florida Agreement, Emergency Equipment for Vehicles, with the Shyft Group Upfit Services, Inc., DBA Strobes-R-Us, for emergency vehicle equipment and upfitting services on an as-needed basis in an amount not to exceed $300,000.00 annually through the term ending June 8, 2027, and to include any addendums during contract terms and renewals and authorize the City Manager to approve any modifications or terminations in in concurrence with Sheriff of Broward County, Florida.
• Pros: Provides access to a competitively procured contract, reducing procurement lead time and supporting the timely upfitting and placement of emergency vehicles into service.
• Cons: The contract’s scope, pricing, and terms were developed for the Broward Sheriff’s Office and may provide less flexibility than a City-specific solicitation.
Option 2: Deny the utilization of Sheriff of Broward County, Florida Agreement, Emergency Equipment for Vehicles, with the Shyft Group Upfit Services, Inc., DBA Strobes-R-Us.
• Pros: Allows the City to conduct a solicitation tailored specifically to its vehicle specifications, service requirements, delivery schedules, and pricing preferences.
• Cons: Requires additional staff and procurement time and may delay the upfitting and operational deployment of emergency vehicles.
Background Information
The Department of Public Works requires specialized equipment and installation services to prepare emergency vehicles for operational use. These services may include emergency lighting, sirens, communications equipment, consoles, storage systems, electrical components, graphics, and other related equipment authorized under the contract.
The Sheriff of Broward County, Florida competitively solicited and awarded this agreement to the Shyft Group Upfit Services, Inc, DBA Strobes-R-Us. The agreement permits eligible governmental entities to utilize its awarded pricing, terms, and conditions through a cooperative purchasing arrangement.
Public Works staff have reviewed the agreement’s scope, pricing, and terms and determined that it meets the City’s operational requirements and is eligible for cooperative utilization. Utilizing the agreement will provide an additional procurement resource for emergency vehicle upfitting while reducing the time and administrative effort associated with conducting a separate City solicitation.
Purchases will be made on an as-needed basis following confirmation of available appropriated funding. Approval does not guarantee expenditures to the vendor or obligate the City to expend the full annual not-to-exceed amount.
Sheriff of Broward County, Florida Agreement with the Shyft Group Upfit Services, Inc. has been reviewed by the City Attorney’s Office and is legally correct as to form.
Strategic Plan
Good Governance
Financial Impact
Expenditures under this contract shall be limited to funds that have been or will be duly appropriated through the City’s budget process and are specifically allocated for the scope of services outlined in the agreement.
Procurement
The utilization of this cooperative contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403 (a) (4) (a) (Exemptions) of the Code of the City of North Port, Florida, which permits the use of competitively awarded contracts from other governmental entities.
The City’s internal procurement process will be followed for all scheduled work under this contract to ensure proper oversight and compliance with procurement policies and procedures.
Attachments:
1. BSO Agreement Part One
2. BSO Agreement Part Two
3. BSO Agreement Part Three
4. BSO Agreement Extension
Prepared by: Kenneth Rappuhn, Fleet Manager
Department Director: Chuck Speake, Public Works Director