TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilize the State of Florida Department of Management Services Motor Vehicles Contract No. 25100000-16-1 to purchase one (1) replacement Transit Van for the Neighborhood Development Services Department, Property Maintenance Division and two (2) replacement F-150 Trucks for the Utilities Department from Garber Ford Inc. in the budgeted amount of $84,909.60.
Recommended Action
Approve the utilization of the State of Florida Department of Management Services Motor Vehicles Contract No. 25100000-16-1 to purchase one (1) replacement Transit Van for the Neighborhood Development Services Department, Property Maintenance Division and two (2) replacement F-150 Trucks for the Utilities Department from Garber Ford Inc. in the budgeted amount of $84,909.60.
Background Information
The Neighborhood Development Services Department, Property Maintenance Division has one 2007 F-150 truck (CID 71010) that is scheduled for replacement. This truck is used by the Building Technician III to travel to various buildings and properties throughout the City to perform maintenance activities. Numerous tools and supplies are carried in the truck but the truck does not have efficient storage. The replacement vehicle is a transit van with shelves, drawers and a cabinet for proper equipment storage.
The Utilities Department is replacing one 2005 F-150 pickup truck (CID 70561) with a F-150 4WD Super Cab and one 2006 Ford Ranger (CID 70761) with a F-150 2WD Super Cab. These vehicles are used in the Field Operations and Water sections respectively. Both vehicles are scheduled for replacement with the Ranger replacement being specified to allow for towing, which the Ranger was incapable of doing.
Garber Ford Inc. is an approved vendor under the State of Florida Department of Management Services Motor Vehicles Contract. This contract is made available to local governments and municipal Police and Fire departments within the State for vehicle and equipment acquisition. Using this cooperative bid, local government agencies are able to obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City ordinance authorizes the City Manager to utilize piggyback agreements, the City Manager’s policy requires all agreements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures and processes have been reviewed by Procurement.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Financial Impact
$33,774.60 is budgeted in account # 001-0760-519.64-00, project #PM17VE for this purchase
$28,189.60 is budgeted in account # 420-6063-536.64-00, project #U17RVH for this purchase
$22,945.40 is budgeted in account # 420-6061-533.64-00, project #U17RVH for this purchase
Procurement
Garber Ford Inc.
3380 Highway 17
Green Cove Springs, FL 32043
904-264-2442
Attachments:
1. 2018 Ford Transit Van Quote and Contract
2. 2018 Ford F-150 XL 4WD Super Cab Quote and Contract
3. 2018 Ford F-150 XL 2WD Super Cab Quote and Contract
4. Exemptions Form - Garber Ford Inc. for Property Maintenance Division
5. Exemptions Form - Garber Ford Inc. for Utilities Department
6. State of Florida Department of Management Services Motor Vehicles Contract
7. Florida State Division of Corporations - Garber Ford Inc.
8. Vehicle Replacement Score Sheets
9. Vehicle CID 71010 Repair History
10. Vehicle CID 70561 Repair History
11. Vehicle CID 70761 Repair History
12. Purchase Comparison
13. Vehicle Pictures Presentation
Prepared by: Monica Bramble
Department Director: Juliana B. Bellia