TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Utilization of Florida Sheriff’s Association Contract FSA19-VEL27.0 with Garber Ford, Inc. and the City of Cape Coral Contract CON-PW18-10MM with Lightning Wireless Solutions, Inc. for the purchase of five (5) 2020 Ford Explorer Police-rated SUVs and emergency vehicle associated equipment and graphics for an estimated total of $280,621.75.
Recommended Action
Approve utilization of Florida Sheriff’s Association Contract FSA19-VEL27.0 with Garber Ford, Inc. and the City of Cape Coral Contract CON-PW18-10MM with Lightning Wireless Solutions, Inc. for the purchase of five (5) 2020 Ford Explorer Police-rated SUVs and emergency vehicle associated equipment and graphics for an estimated total of $280,621.75.
Background Information
The Police Department seeks to purchase five (5) 2020 Ford Explorer Police-rated SUVs utilizing the Florida Sheriff’s Association Contract FSA19-VEL27.0. The Police Department also seeks to purchase equipment and graphics for these vehicles from Lightning Wireless Solutions, Inc. through City of Cape Coral Contract CON-PW18-10MM.
Item Qty Vendor Method of Procurement Est. Total Cost
Ford Explorer 5 Garber Ford, Inc Florida Sheriff’s Association Contract $172,087.75
Explorer Upfit 5 Lightning Wireless City of Cape Coral Contract $108,534.00
Total: $280,621.75
Four (4) of the Ford Explorer SUVs are additional vehicles to be used in the West Villages and one (1) of the Ford Explorer SUVs will be replacing CID number 72942, which will be turned in for disposal upon delivery of the new vehicle.
The Florida Sheriff’s Association Contract is made available to local governments within the State of Florida for the acquisition of vehicles. Using this Cooperative Bid, local government agencies can obtain competitive pricing. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
Competitive pricing has been achieved through the City of Cape Coral Contract for the purchase and installation of the emergency equipment for these vehicles.
While City Ordinance authorizes the City Manager to utilize piggyback Agreements, the City Manager’s Policy requires all procurements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures, and processes have been reviewed by the Purchasing Division of the Department of Finance.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $76,221.75 is available in the Fiscal Year 2020 Police Department Budget, Project Number PD20VH, account number 306-2100-521.64-00, Law Enforcement/Capital Equipment.
Funding in the amount of $204,400.00 is available in the Fiscal Year 2020 Police Department Budget, Project Number PD20VH, account number 150-2100-521.64-00, Law Enforcement/Capital Equipment.
Procurement
These vehicles are being procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-403 - Exemptions, (a), (4), a, of the Code of the City of North Port, Florida, the utilization of other governmental or public entity contracts to procure goods and services.
Vendor Information
Garber Ford, Inc
3380 Highway 17
Green Cove Springs, FL 32043
(904) 264-2442
Lightning Wireless Solutions, Inc.
2100 Electronics Lane
Fort Myers, FL 33912
(239) 481-8700
Attachments:
1. Competitive Exemptions Form - Garber Ford, Inc.
2. Competitive Exemptions Form - Lightning Wireless Solutions, Inc.
3. Garber Ford, Inc Quote - Explorers
4. Lightning Wireless Solutions, Inc. Quote - Explorers Marked
5. Lightning Wireless Solutions, Inc. Quote - Explorer Slick Top
6. Florida Sheriffs Association Contract Terms and Conditions FSA19-VEL27.0
7. City of Cape Coral Contract CON-PW18-10MM
8. Purchase Comparison
9. Vehicle Overview
10. Equipment & Fleet Vehicle Replacement Score Sheet
11. Florida State Division of Corporations Documents - Garber Ford, Inc
12. Florida State Division of Corporations Documents - Lightning Wireless Solutions, Inc.
Prepared by: Kenneth Rappuhn, Fleet Manager and Steve Hauser, Fleet Asset Technician
Department Director: Juliana B. Bellia, Public Works Director