TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Technology Service Agreement Amendment #2 with Sarasota County for a recurring annual fee of $11,527.68.
Recommended Action
Approve the Technology Service Agreement Amendment No. 2 with Sarasota County to allow North Port servers and related disaster recovery infrastructure to continue to be hosted at the Sarasota County datacenter for a term of one (1) year at an annual cost of $11,527.68.
Background Information
This proposed amendment reflects a modification of an existing agreement with Sarasota County. The amendment addresses additional North Port equipment placed in the Sarasota County datacenter, resulting in additional annual cost of $128.76. There is one additional Police server that is being placed at the Sarasota datacenter for disaster recovery purposes. The original agreement, submitted via agenda item No. 14-1010. was approved by Commission on June 22, 2015.
Sarasota County’s Information Technology Department provides datacenter hosting services to regional partners. These hosting services are non-profit based, and the tenant costs are much less than can be found with commercial vendors. There is an existing fiber network connecting North Port City Hall to the Sarasota County datacenter network.
Planning for disaster recovery is very important to ensure continuity of operations for City services. With the approval of the Technology Service Agreement, North Port will place its own servers, data storage array and network switches at the Sarasota County datacenter in support of a plan to recover from a disaster with the City’s datacenter.
The following are some examples of organizations which are using Sarasota’s datacenter hosting services:
• Sarasota County School Board
• Sarasota Memorial Hospital
• Sarasota County Supervisor of Elections
• Tax Collector
• Sarasota County Sheriff
• Property Appraiser
• Town of Longboat Key
This amendment has been reviewed and approved for form and correctness by the City Attorney.
Strategic Plan
Maintained/Upgraded/Expanded City Infrastructure
Financial Impact
If approved, Sarasota County would host one additional device, a Police server, for a total of ten: Four (4) servers, two (2) SAN (Storage Area Network) switches, two (2) SANs, one (1) backup device and one (1) network switch. The current annual cost to host nine devices is $11,398.92, and the new Police server will bring the annual cost up to $11,527.68 or $960.64 per month per Section 6 of the agreement. This cost is budgeted in IT Division account number 001-0710-516-54-00. This does not replace our Iron Mountain service.
Procurement
This purchase is exempt from competition per Sec. 2-403 (a) (2) of the procurement code as it is a procurement contract between the city and another government. The appropriate form has been included via attachment.
Attachments:
1. Sarasota County Amendment #1-2016
2. Sarasota County Amendment #2-2017
3. Sarasota County Technology Services Agreement-2015
4. Sarasota County DR Exemption Form
5. Suncoast Regional Datacenter Statistics
6. Suncoast Regional Datacenter Background
Prepared by: Jeff Kasson
Department Director: Sandy Pfundheller