TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of Region 4 Education Service Center (ESC) OMNIA Partners Contract No. R260602 With Williams Scotsman, Inc. for the Rental and Maintenance of Temporary Buildings for Administrative and Restroom Facilities at Warm Mineral Springs Park, Located at 12200 San Servando Avenue, North Port, Florida, 34287, and Temporary Modular Rental Unit Serving as the Parks Maintenance Administrative Office, Located at 5929 Sam Shapos Way, North Port, FL 34287, in the Amount Not to Exceed $179,000 for Fiscal Year 2027, and Authorize the City Manager to Approve any Modifications or Terminations in Concurrence with Region 4 Education Service Center.
Recommended Action
Option 1: Approve utilization of Region 4 Education Service Center (ESC) OMNIA Partners Contract No. R260602 with Williams Scotsman, Inc. for the rental and maintenance of temporary buildings for administrative and restroom facilities at Warm Mineral Springs Park, located at 12200 San Servando Avenue, North Port, Florida, 34287, and temporary modular rental unit serving as the Parks Maintenance Administrative Office, located at 5929 Sam Shapos Way, North Port, FL 34287, in the amount not to exceed $179,000 for Fiscal Year 2027, and authorize the City Manager to approve any modifications or terminations in concurrence with Region 4 Education Service Center.
City Commission Options
Option 1: Approve utilization of Region 4 Education Service Center (ESC) OMNIA Partners Contract No. R260602 with Williams Scotsman, Inc. for the rental and maintenance of temporary buildings for administrative and restroom facilities at Warm Mineral Springs Park, located at 12200 San Servando Avenue, North Port, FL 34287, and temporary modular rental unit serving as the Parks Maintenance Administrative Office, located at 5929 Sam Shapos Way, North Port, FL 34287, in the amount not to exceed $179,000 for Fiscal Year 2027, and authorize the City Manager to approve any modifications or terminations in concurrence with Region 4 Education Service Center.
• Pros:
o Maintains uninterrupted park operations at Warm Mineral Springs Park by ensuring continued access to temporary administrative and restroom facilities until permanent structures are completed.
o Keeps the City in compliance with Health Department regulations for functional restroom facilities.
o Continues providing necessary administrative workspace for Parks Maintenance personnel.
o Avoids operational disruption, revenue loss and customer dissatisfaction associated with facility closure.
• Cons:
o Annual rental and maintenance expenses of up to $179,000 will continue until permanent buildings are constructed.
Option 2: Deny utilization of Region 4 Education Service Center (ESC) OMNIA Partners Contract No. R260602 with Williams Scotsman, Inc. for the rental and maintenance of temporary buildings for administrative and restroom facilities at Warm Mineral Springs Park, located at 12200 San Servando Avenue, North Port, FL 34287, and temporary modular rental unit serving as the Parks Maintenance Administrative Office, Located at 5929 Sam Shapos Way, North Port, FL 34287, in the amount not to exceed $179,000 for Fiscal Year 2027, and authorize the City Manager to approve any modifications or terminations in concurrence with Region 4 Education Service Center.
• Pros:
o Provides an opportunity to re-evaluate alternative procurement methods or seek alternative vendors.
• Cons:
o Existing temporary facilities would be removed at an additional cost to the City.
o Without restroom facilities, Warm Mineral Springs Park would be required to close to patrons due to health regulations.
o Closure would result in issuing refunds to pass holders and loss of daily admission revenue.
o Closing the facility may generate negative public perception and disrupt community access to a key recreational amenity.
Background Information
The following is a chronological summary related to the temporary restroom and administrative facilities at Warm Mineral Springs Park and Parks Maintenance modular unit:
Ø December 8, 2022: During the City Commission Special Meeting, staff presented estimated costs for restoring operations at Warm Mineral Springs Park post Hurricane Ian. Commission voted 4-1 to direct staff to give National State Park concessions a 90‑day notice of termination of the contract of the Warm Mineral Springs Site Management Agreement between them and the City. A motion was made by Commissioner Stokes, seconded by Commissioner Emrich, to direct the City Manager to move as expeditiously as possible to open Warm Mineral Springs.
Ø February 2023: The City accepted delivery of the administration and restroom temporary buildings, in support of the reopening of Warm Mineral Springs Park.
Ø April 7, 2023: Warm Mineral Springs reopened with temporary administrative and restroom facilities.
Ø June 13, 2023: Resolution No. 2023-R-42 initially included $150,000 for the temporary Parks Maintenance office, shop, and yard setup.
Ø July 25, 2023: Commission unanimously adopted Resolution No. 2023-R-48, providing an additional $45,000 for demolition and preparation of the temporary Parks Maintenance site.
Ø January 9, 2024: At the City Commission Regular Meeting, Commission ratified the City Manager’s use of emergency authorization to procure the temporary buildings at Warm Mineral Springs Park for an expense of $115,000. This item was approved on the consent agenda.
Ø October 28, 2024: Certificate of occupancy was issued for the Parks Maintenance modular unit.
The Parks & Recreation Department requests approval to utilize the Region 4 Education Service Center (ESC) OMNIA Partners Contract No. R260602 for the rental and maintenance of temporary buildings for use at Warm Mineral Springs Park and the Parks Maintenance Complex until construction of the permanent buildings is complete.
The Region 4 Education Service Center (ESC) OMNIA Partners Contract No. R260602 has been reviewed by the City Attorney and it is legally correct as to form.
Strategic Plan Pillar
Quality of Life
Good Governance
Financial Impact
Funding in the amount of $179,000 is included in the Fiscal Year 2027 adopted budget in account number 125-3040-572.44-00 and account number 001-3038-572.44-00 for the rental and maintenance of the temporary units.
|
125-3040-572.44-00 |
$155,000 |
|
001-3038-572.44-00 |
$24,000 |
|
Total FY2027 budget |
$179,000 |
Procurement
This service is being procured pursuant to Chapter 2 - Administration, Article VIII. - Procurement, Sec. 2-403.- Exemptions, (a) (4), a, of the Code of the City of North Port, Florida, the utilization of other governmental or public entity contracts to procure goods and services.
The City’s internal procurement process will be followed for all scheduled work under this contract to ensure proper oversight and compliance with polices and procedures.
Attachments:
1. Contract and Solicitation
2. December 8, 2022, Minutes
3. June 13, 2023, Minutes
4. July 25, 2023, Minutes
5. January 9, 2024, Minutes
Prepared by: Cheryl Greiner, Senior Business Manager
Department Director: Sandy Pfundheller, Parks & Recreation Director