TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Contract No. 2024-26, Road Rehabilitation for Various Roadway Segments within the Biscayne Drive Area - Funded by American Rescue Plan Act (ARPA) and Road Bond Project with Preferred Materials, Inc., in the Amount of $3,402,094.60, Plus Contingency in the Amount of $510,314.19 for a Total Amount of $3,912,408.79.
Recommended Action
Approve Contract No. 2024-26, Road Rehabilitation for various roadway segments within the Biscayne Drive Area - funded by American Rescue Plan Act (ARPA) and Road Bond Project with Preferred Materials, Inc., in the amount of $3,402,094.60, plus contingency in the amount of $510,314.19 for a total amount of $3,912,408.79.
Background Information
Request for Bid (RFB) No. 2024-26 was opened on July 30, 2024. Two bidders, Ajax Paving Industries of Florida, LLC., and Preferred Materials, Inc., responded. Preferred Materials, Inc., was the lowest responsive and responsible bidder.
The following work locations are included in this Contract:
Ø South Biscayne Drive - US41 north to Chesebro Avenue - Phase I
Ø South Biscayne Drive - US41 south to Chancellor Boulevard - Phase II
Ø Highland Ridge
All locations listed will be milled and resurfaced with asphalt. Work also includes thermoplastic lane lines, pavement symbols, median island nose painting, curb and gutter repair, and isolated base repairs. The total cost for the Road Rehabilitation Project is $3,402,094.60, plus a contingency of $510,314.19 for a total amount of $3,912,408.79.
This project is being supported, in whole or in part, by federal award to the City of North Port by the U.S. Department of the Treasury. Utilizing the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) allocated to the City pursuant to the American Rescue Plan Act (ARPA).
During a Regular Commission Meeting on March 5, 2024, the City Commission approved a budget amendment via Resolution 2024-R-10 which included transferring $2.2 million of surplus Road Bond funds into Road and Drainage Road Rehabilitation project.
Contract No. 2024-26 has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity
Good Governance
Financial Impact
Funding in the amount of $2,000,000.00, is available in the Fiscal Year 2025 Road and Drainage District Budget, Project Number R24RRH, account number 001-9100-541.46-10.
Funding in the amount of $1,402,094.60, is available in the Fiscal Year 2025 Road and Drainage District Budget, Project Number R24RRH, account number 107-5000-541.46-10.
Contingency in the amount of $510,314.19, is available in the Fiscal Year 2025 Road and Drainage District Budget, Project Number R24RRH, account number 107-5000-541.46-10.
Procurement
This service was procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-404, Competitive Sealed Bid Process of the Code of the City of North Port, Florida.
This service complies with the provisions of 2 C.F.R. Section 200.317-27, as applicable. This project is subject to the requirements set forth in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200. Proper documentation is required by the American Rescue Plan Act, per federal requirements and corresponding forms.
Vendor Information:
Preferred Materials, Inc.
4636 Scarborough Drive
Lutz, FL 33559
Attachments:
1. Contract No. 2024-26
2. RFB 2024-26 Award Recommendation
3. RFB 2024-26 Comparison Bid Tabulation
4. RFB 2024-26 Preferred Materials, Inc. Bid Submittal
5. RFB 2024-26 Addenda and Solicitation
6. Resolution 2024-R-10
7. Florida Division of Corporations Document
Prepared by: Garrett Woods, Senior Business Manager
Department Director: Chuck Speake, Public Works Director