TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Work Assignment No. 2024-04 with Black and Veatch Corporation to Complete Asset Management Phase I for the Amount of $478,437.00.
Recommended Action
Approve Work Assignment No. 2024-04 with Black and Veatch Corporation to complete Asset Management Phase I for the amount of $478,437.00.
Background Information
The City of North Port is dedicated to efficiently and cost-effectively managing the North Port Utilities (NPU). Ensuring optimal use of valuable resources through enterprise asset management (EAM) is an industry norm. Over the years, the City has invested millions of dollars in designing, constructing, operating, and maintaining utility infrastructure. As assets naturally undergo wear and tear, repairs and replacements are inevitable, incurring associated costs. The challenge lies in determining the lifecycle cost of each asset and maximizing its operational lifespan. For accurate longevity planning, asset management involves documenting assets, maintenance activities, and repairs in a computerized maintenance management software program (CMMS). This data is utilized to plan and prioritize work, preventing costly emergencies and capital repairs. In the previous budget year, NPU took proactive steps by engaging a consultant, Black and Veatch Corporation, to conduct a gap analysis on the City's existing asset management program and utility maturity utilizing the International Organization for Standardization (ISO) 55001 framework. This analysis identified the requirements to fill the gaps in obtaining ISO 55001 certification. The City currently utilizes Lucity as its CMMS, with plans to enhance and expand its capabilities.
In 2023, the consultant comprehensively evaluated NPU's water, wastewater, and reclaimed water asset management methods, aligning them with the ISO 55001 asset management standard requirements. Subsequently, they formulated a detailed plan outlining the suggested enhancements for implementation, which is estimated to take approximately five years with the first phase for implementation budgeted in Fiscal Year 2023-2024.
Due to the institutional knowledge that Black and Veatch Corporation holds and the first phase being the most critical, staff recommends awarding Phase I to Black and Veatch Corporation. The City of North Port will be employing the pricing terms outlined in the Professional Engineering Services Contract No. 2020-58-04 with Black and Veatch Corporation for this specific assignment.
Phase 1 of the project encompasses the following scope of services:
Ø Project Management and Administration
Ø Asset Management Objectives and Strategy Development
Ø Change Management/Communications
Ø Information Systems
Ø Risk Management
Ø Asset Data and Analysis
Ø Document Management Procedure
Ø Level of Service Framework
The Consultant possesses exceptional qualifications for this task, having been officially recognized as an Institute of Asset Management (IAM) assessor for ISO 55001 assessments.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount of $478,437.00 has been budgeted in the Fiscal Year 2023-2024, Department of Utilities Budget, account number 420-6060-536-31-05.
Procurement
Continuing Contract No. 2020-58-04 was procured pursuant to Sec. 2-406 Professional Services Selection under Consultants’ Competitive Negotiation Act (CCNA), F.S. § 287.055. Work Assignment No. 2024-04 was issued under Continuing Contract No. 2020-58-04.
Attachments:
1. Work Assignment 2024-04 with Scope and Fee Schedule
2. Continuing Contract No. 2020-58-04
3. Florida Division of Corporations Documents
Prepared by: Brittany Kammerer, Business Services Coordinator
Department Director: Nancy Gallinaro, Utilities Director