TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Utilization of Marion County, Florida Contract No. 23Q-005 With Razorback, LLC for Pressure Washing and Painting on an As-Needed Basis in an Amount Not to Exceed $900,000 Annually Through the Term Ending March 30, 2027, and Authorizing the City Manager to Approve any Modifications, Renewals, or Terminations in Concurrence With Marion County, Florida.
Recommended Action
Option 1: Approve the utilization of Marion County, Florida Contract No. 23Q-005 with Razorback, LLC for pressure washing and painting on an as-needed basis in an amount not to exceed $900,000 annually through the term ending March 30, 2027, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Marion County, Florida.
City Commission Options
Option 1: Approve the utilization of Marion County, Florida Contract No. 23Q-005 with Razorback, LLC for pressure washing and painting on an as-needed basis in an amount not to exceed $900,000 annually through the term ending March 30, 2027, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Marion County, Florida.
• Pros: Approving the use of the Contract provides the following benefits:
o Allows the City to take advantage of a Contract that was already competitively solicited.
o The City of North Port saves time and resources while still taking advantage of competitive pricing.
o Provides continuity of disposal services without interruption.
• Cons: Contract terms and scope were developed by another governmental entity and may not fully align with all City preferences or operational priorities. The City has less direct control over the original solicitation structure and negotiated terms.
Option 2: Deny the utilization of Marion County, Florida Contract No. 23Q-005 with Razorback, LLC for pressure washing and painting on an as-needed basis in an amount not to exceed $900,000 annually through the term ending March 30, 2027, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Marion County, Florida.
• Pros: Denying the use of Contract No. 23Q-005 with Razorback, LLC allows the City to develop their own solicitation with clearly defined scope, service levels and a pricing structure that directly reflects local priorities and operational needs.
• Cons: Denying the use of Contract No. 23Q-005 with Razorback, LLC would not allow sufficient time for the City to complete its own procurement process: including solicitation, bid opening, legal review, and Commission approval, which could result in temporary disruption of operations.
Background Information
The City of North Port seeks to utilize an existing Contract between Marion County, Florida and Razorback, LLC for pressure washing and painting various structures at the water and/or wastewater plants. This arrangement, commonly referred to as a piggyback or cooperative contract, allows the City to procure services under the same terms and conditions competitively established by another governmental entity.
The Contract was originally carried out by Marion County, Florida following a competitive procurement process. The City of North Port has reviewed the Contract and determined that its terms, pricing, and service provisions are in the best interest of the City.
The utilization of Marion County, Florida Contract No. 23Q-005 with Razorback, LLC for pressure washing and painting on an as-needed basis in an amount not to exceed $900,000 annually through the term ending March 30, 2027, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Marion County, Florida, has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan Pillar
Infrastructure & Facilities Integrity
Financial Impact
Expenditures under this Contract shall be limited to funds that have been duly appropriated through the City’s budget process and are specifically allocated for the scope of services outlined in the Agreement.
Any purchase made on or after October 1, 2026, against this Contract is contingent on future appropriated funds.
Procurement
The utilization of this Cooperative Contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403(a)(4)(a) of the Code of the City of North Port, Florida, which permits the use of competitively awarded Contracts from other governmental entities.
The Utilities Department will utilize the established internal procurement process for all purchases under this Contract to ensure continued administrative oversight and compliance with the City procurement policies and procedures.
Attachments:
1. Contract 23Q-005 and Renewal
2. 23Q-005 Agenda Award
3. Ranking Analysis
4. Submittal by Razorback, LLC
5. Request for Bid 23Q-005
Prepared by: Michelle Tipp, Utilities Senior Business Manager
Department Director: Michael Vuolo, Acting Utilities Director