TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds From the Special Event Assistance Program to Kiwanis Club of North Port in Support of the Kiwanis Family Fishing Tournament to be Held June 17, 2023, in an Amount up to, and Not to Exceed, $500 to Cover the Costs of City Fees and Resources.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to Kiwanis Club of North Port in support of the Kiwanis Family Fishing Tournament to be held on June 17, 2023, in an amount up to, and not to exceed $500, to cover the costs of City fees and resources.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based upon expected attendance as follows:
Ø Up to $500 for events with estimated attendance of 100-499 attendees
Ø Up to $1,000 for events with estimated attendance of 500-2,499
Ø Up to $2,000 for events with estimated attendance of 2,500+
Kiwanis Club of North Port is requesting funding assistance to cover the costs of fees and/or City services associated with their Family Fishing Tournament. The event will be held on June 17, 2023, at McKibben Park. The estimated attendance for this event is 400 participants per the application submitted. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500. The cost for City services for this Program is estimated at $105. Additional fees may be applied if the rental is amended, or additional services are required.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of $5,000.00 is budgeted in the Fiscal Year 2023 budget, account no. 001-0100-511-49-13 for Community Assistance. Guidelines indicate that this applicant meets the criteria for up to $500 in funding assistance. Prior to this request, the balance in the Community Assistance Program is $623. Tracking of the Community Assistance account is detailed in the attached supporting document titled Community Assistance Account Overview Fiscal Year 2023.
Procurement
Not applicable.
Attachments:
1. Application for Assistance
2. Fee Overview
3. Community Assistance Account Overview FY2023
4. Resolution 2018-R-17
Prepared by: Scott Jalwan, CPRP, Special Events Coordinator
Department Director: Sandy Pfundheller, CPRE, Director of Parks and Recreation