TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Sutter Roofing Company of Florida for Emergency Roofing Repairs to City Hall Under Purchase Order No. 49575 in an Amount Not to Exceed $16,100.00.
Recommended Action
Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Sutter Roofing Company of Florida for Emergency Roofing Repairs to City Hall Under Purchase Order No. 49575 in an Amount Not to Exceed $16,100.00.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
• Purchase Order No. 49575 and Contract attachments with Sutter Roofing Company of Florida for Emergency Roofing Repairs to City Hall in the amount $16,100.00 in response to damage to the building’s roof from Hurricane Ian.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount not to exceed $16,100.00 was provided from existing appropriations in Fiscal Year 2023 Facility Maintenance Division Budget, account number 001-0760-519.46-04, CIP Project IAN22. A budget amendment to fund 001 will follow to restore funding for urgent needs in Fiscal Year 2023.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Emergency Procurement Request
3. Non-Competitive Procurement Summary Memorandum
4. Non-Competitive Procurement Justification
5. Purchase Order
6. Florida Division of Corporations Document
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director