TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Award Request for Proposals (RFP) No. 2023-32 for Professional Services for City Fees, Rates, Methodologies and Assessments Through Agreement No. 2023-32.001 with Govrates, Inc.; Agreement No. 2023-32.002 with Stearns, Conrad and Schmidt, Consulting Engineers, Inc.; Agreement No. 2023-32.003 with Stantec Consulting Services Inc.; and Agreement No. 2023-32.004 with Willdan Financial Services, Inc. and Authorizing the City Manager or Designee to Approve Work Assignments and Future Renewals as Needed, Consistent With the Approved Budget For Said Contracts.
Recommended Action
Award RFP No. 2023-32 for Professional Services for City Fees, Rates, Methodologies, and Assessments Through Agreement No. 2023-32.001 with Govrates, Inc.; Agreement No. 2023-32.002 with Sterns, Conrad and Schmidt, Consulting Engineers, Inc.; Agreement No. 2023-32.003 with Stantec Consulting Services, Inc.; and Agreement No. 2023-32.004 with Willdan Financial Services, Inc. and authorize the City Manager or designee to approve work assignments and future renewals as needed, consistent with the approved budget for said contracts.
Background Information
The City issued a Request for Proposals for continuing contracts for professional services as it relates to Citywide fees, rates, and methodology studies. A total of four (4) firms submitted proposals, and after thorough review, the selection committee found all four (4) qualified for the requested services. The following firms were selected:
Ø Govrates, Inc.
Ø Stearns, Conrad and Schmidt, Consulting Engineers, Inc.
Ø Stantec Consulting Services Inc.
Ø Willdan Financial Services, Inc.
All City Departments will be able to utilize the approved firms for different fee studies, as needed. All firms will have the opportunity to submit a proposal when a work assignment is needed. All work assignments over $100,000 will be approved by the City Commission.
The standard continuing contract format used for Agreement No. 2023-32 has been reviewed by the City Attorney and is correct as to form.
Strategic Plan
Good Governance
Financial Impact
Departments who wish to utilize the contract will budget funds as appropriate on an as-needed basis.
Procurement
Professional Services for City Fees, Rates, Methodologies and Assessments were procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-405 Competitive Sealed Request for proposals process of the Code of the City of North Port, Florida.
Govrates, Inc.
1988 Varick Way
Casselberry, FL 32707-2409
Stearns, Conrad and Schmidt, Consulting Engineers, Inc.
3900 Kilroy Airport Way
Suite 100
Long Beach, CA 90806
Stantec Consulting Services Inc.
410 17th Street
Suite 1400
Denver, CO 80202
Willdan Financial Services, Inc.
27368 Via Industria
Suite 200
Temecula, CA 92590-4856
Attachments:
1. Agreement 2023-32.001 - Govrates, Inc
2. Agreement 2023-32.002 - Stearns, Conrad and Schmidt, Consulting Engineers, Inc.
3. Agreement 2023-32.003 - Stantec Consulting Services, Inc.
4. Agreement 2023-32.004 - Willdan Financial Services, Inc.
5. 2023-32 Notice to Award
6. 2023-32 City Manager Recommendation to Negotiate Memorandum with Ranking
7. Proposal from Govrates, Inc.
8. Proposal from Stearns, Conrad and Schmidt, Consulting Engineers, Inc.
9. Proposal from Stantec Consulting Services, Inc.
10. Proposal from Willdan Financial Services, Inc.
11. Request for Proposals No. 2023-32 with Addenda
12. Florida Division of Corporations Documents Govrates, Inc.
13. Florida Division of Corporations Documents Stearns, Conrad and Schmidt, Consulting Engineers, Inc.
14. Florida Division of Corporations Documents Stantec Consulting Service, Inc.
15. Florida Division of Corporations Documents Willdan Financial Services, Inc.
.
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director