TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Second Amendment to Agreement No. 2018-63, with Mauldin and Jenkins, LLC., Modifying the Fee of the Total Fiscal Year-Ending 2022 Basic Audit and the Total Fiscal Year-Ending 2022 Fee Per Single Audit for Each Major Program Required, and to Authorize the City Manager to Approve all Future Renewals.
Recommended Action
Approve the Second Amendment to Agreement No. 2018-63, with Mauldin and Jenkins, LLC., modifying the fee of the total fiscal year-ending 2022 basic audit and the total fiscal year-ending 2022 fee per single audit for each major program required, and to authorize the City Manager to approve all future renewals.
Background Information
In accordance with Section 218.391, Florida Statutes, the City passed Ordinance No. 2014-04 establishing an Audit Committee. The purpose of the Audit Committee was to issue a Request for Proposal (RFP) for independent auditing services and then the subsequent ranking of the submittals which are received. Request for Proposal No. 2018-63 was issued on August 3, 2018. Five (5) proposals were received from qualified financial auditing firms. The proposals were evaluated and ranked by the Audit Committee on September 10, 2018. The Audit Committee recommended award to Mauldin and Jenkins, LLC as the top ranked and most qualified firm meeting the specifications of the City.
The initial Agreement was for financial auditing services for Fiscal Years ending 2018 through 2022 in accordance with the prices, terms and conditions provided. The First Amendment to Agreement 2018-63 added a renewal term of two additional two-year terms that was contained in the advertised solicitation and agenda item but was left out of the original Agreement.
Due to current inflationary pressures, Mauldin & Jenkins, LLC is requesting a fee increase for the basic audit/single audit for the Fiscal Year ending September 30, 2022, which would also apply over the option to extend the Agreement for two additional two-year periods. The original Agreement established an initial cost of the fiscal year-ending September 30, 2022, basic audit fee of $57,100 and a single audit fee of $4,000 per major program required. Second Amendment, if approved, would increase the fiscal year-ending September 30, 2022, basic audit fee to $61,000 and a single audit fee of $4,500 per major program required.
The Second Amendment to Agreement No. 2018-63, with Mauldin and Jenkins, LLC. has been reviewed by the City Attorney as to form and correctness.
Strategic Plan
Good Governance
Financial Impact
Funds for auditing services are budgeted annually in 001-0401-513-3200 in the Fiscal Year that the service is provided, at mutually agreed upon amounts.
Procurement
These services were procured in accordance with Section 2-405 of the City Procurement Code Competitive Sealed Proposal process.
Vendor Information:
Mauldin & Jenkins, LLC
1401 Manatee Ave West
Suite 1200
Bradenton, FL 34205
Attachments:
1. Second Amendment to Agreement No. 2018-63
2. First Amendment to Agreement No. 2018-63
3. Agreement No. 2018-63
4. Florida Division of Corporations Documents
Prepared by: Scott Skipper, Accounting Manager
Department Director: Kimberly Williams, Finance Director