TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with DeJonge Excavating Contractors, Inc. for Emergency Repairs to Three Bridges on Price Boulevard Located at McCaughey Waterway, Lagoon Waterway, and Creighton Waterway Under Purchase Order No. 49570 in an Amount Not to Exceed $655,730.50.
Recommended Action
Ratification of City Manager's use of emergency authorization to enter into a contract with DeJonge Excavating Contractors, Inc. for emergency repairs to three bridges on Price Boulevard located at McCaughey Waterway, Lagoon Waterway, and Creighton Waterway under Purchase Order No. 49570 in an amount not to exceed $655,730.50.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
• Purchase Order No.49570 and Contract attachments with DeJonge Excavating Contractors, Inc. for Emergency Repairs to Three Bridges on Price Boulevard located at McCaughey Waterway, Lagoon Waterway, and Creighton Waterway in the amount $655,730.50. Hurricane Ian damaged three (3) crossings on Price Boulevard resulting in subgrade and road failure at those locations, leading to the closure of this vital arterial roadway.
Strategic Plan
Infrastructure and Facilities Integrity
Financial Impact
Funding in the amount not to exceed $655,730.50 was provided from existing appropriations in Fiscal Year 2023 Road and Drainage District Budget, account number 107-5000-541.63-00, CIP Project IAN22. A budget amendment to fund 107 will follow to restore funding for urgent needs in Fiscal Year 2023.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Purchase Order
3. Emergency Procurement Request
4. Florida Division of Corporations Document
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director