TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Multi-Award Continuing Services Contracts for Construction Manager at Risk Preconstruction Services, Phase 1, and Authorize the City Manager to Approve Future Renewals of Agreements for Contract No. 2023-17.001 With Wharton-Smith, Inc.; Contract No. 2023-17.002 With Halfacre Construction Company; Contract No. 2023-17.003 With Ajax Building Company, LLC; Contract No. 2023-17.004 With Jon F. Swift, Inc.; and Contract No. 2023-17.005 Willis A. Smith Construction, Inc.
Recommended Action
Approve Multi-Award Continuing Services Contracts for Construction Manager at Risk Preconstruction Services, Phase 1, and authorize the City Manager to approve future renewals of agreements for Contract No. 2023-17.001 with Wharton-Smith, Inc.; Contract No. 2023-17.002 with Halfacre Construction Company; Contract No. 2023-17.003 with Ajax Building Company, LLC; Contract No. 2023-17.004 with Jon F. Swift, Inc.; and Contract No. 2023-17.005 Willis A. Smith Construction, Inc. for Construction Manager at Risk Services and authorize the City Manager to approve future renewals of Agreements.
Background Information
RFP 2023-17 Construction Management Services - Continuing Services Contracts was advertised on November 14, 2022, with responses due on December 16, 2022. A total of eight (8) submittals were received. The Selection Committee reviewed all submissions and ranked the respondents with proposed contracts for the top five highest scoring submittals. Work Assignments under this Contract will be issued on an as-needed basis and may consist of, but not be limited to, the completion of feasibility studies, interior build out or remodeling projects, and the development of construction plans and cost options.
Florida Statute §287.055, (2), (g) defines a Continuing Contract is a “contract for professional services entered into in accordance with all the procedures of this act between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction cost of each individual project under the contract does not exceed $4 million, for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000, or for work of a specified nature as outlined in the contract required by the agency, with the contract being for a fixed term or with no time limitation except that the contract must provide a termination clause. Firms providing professional services under continuing contracts shall not be required to bid against one another.”
The City Manager shall approve Work Assignments per the terms of Agreement. Any Work Assignment over $100,000.00 will require City Commission approval.
The Multi-Award Continuing Services Contracts for Construction Manager at Risk Preconstruction Services, Phase 1, Contract No. 2023-17.001 with Wharton-Smith, Inc.; Contract No. 2023-17.002 with Halfacre Construction Company; Contract No. 2023-17.003 with Ajax Building Company, LLC; Contract No. 2023-17.004 with Jon F. Swift, Inc.; and Contract No. 2023-17.005 Willis A. Smith Construction, Inc. for Construction Manager at Risk Services have been reviewed by the City Attorney and all are legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funds will be allocated as projects are awarded through Work Assignments.
Procurement
Professional Construction Manager at Risk services were procured pursuant to Chapter 2 Administration, Article VIII Procurement, Section 2-406 Professional Services selection under Consultants Competitive Negotiation Act (CCNA), F.S. 287.055 of the Code of the City of North Port, Florida.
Attachments:
1. Contract No. 2023-17.001 Wharton-Smith, Inc.
2. Contract No. 2023-17.002 Halfacre Construction Company
3. Contract No. 2023-17.003 Ajax Building Company, LLC
4. Contract No. 2023-17.004 Jon F. Swift, Inc.
5. Contract No. 2023-17.005 Willis A. Smith Construction, Inc.
6. Notice of Intent to Award
7. City Manager Recommendation to Negotiate Memo with Ranking
8. Proposal Wharton-Smith, Inc.
9. Proposal Halfacre Construction Company
10. Proposal Ajax Building Company, LLC
11. Proposal Jon F. Swift, Inc.
12. Proposal Willis A. Smith Construction, Inc.
13. RFP 2023-17 with Addendum
14. FL Division of Corporations Document Wharton-Smith, Inc.
15. FL Division of Corporations Document Halfacre Construction Company
16. FL Division of Corporations Document Ajax Building Company, LLC
17. FL Division of Corporations Document Jon F. Swift, Inc. Sunbiz Document
18. FL Division of Corporations Document Willis A. Smith Construction, Inc.
Prepared by: Kim Humphrey, Facilities Manager
Department Director: Chuck Speake, Public Works Director