TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager’s Use of Emergency Authorization to Enter into a Contract with Crom LLC., DBA Crom Coatings and Restorations to Perform Emergency Restoration to the Ground Storage Tanks at the Myakkahatchee Creek Water Treatment Plant and Booster Stations Under Purchase Order No. 50869 Not to Exceed $47,463.00
Recommended Action
Ratification of City Manager’s use of emergency authorization to enter into a contract with Crom LLC., DBA Crom Coatings and Restorations to perform emergency restoration to the ground storage tanks at the Myakkahatchee Creek Water Treatment Plant and booster stations under Purchase Order No. 50869 not to exceed $47,463.00.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 Florida counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On March 17, 2023, Governor DeSantis issued Executive Order 23-60, renewing the state of emergency for an additional 60 days. Subsequently, Governor DeSantis Issued Order 23-104 on May 15, 2023, Order 23-139 on July 13, 2023, Order 23-176 on September 8, 2023, Order 23-214 on November 6, 2023, Order 24-02 on January 4, 2024, Order 24-36 on March 1, 2024, and Order 24-80 on April 29, 2024, extending the state of emergency for another 60 days each.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal contract. The City Manager requests that the City Commission ratify this contract approval under Purchase Order No. 50869 for the emergency restoration to the ground storage tanks at the Myakkahatchee Creek Water Treatment Plant and booster stations due to Hurricane Ian in the amount not to exceed $47,463.00.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of $47,463.00 is available in account number 420-6061-533.46-11, Project IAN22.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Procurement Request
3. Non-Competitive Procurement Justification
4. Non-Competitive Procurement Memorandum
5. Purchase Order
6. Florida Division of Corporations
Prepared by: Michelle Tipp, Utilities Business Manager
Department Director: Nancy Gallinaro, Utilities Director