TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Renewal of RFB No. 2021-46 EMS Supplies, Equipment, Pharmaceuticals, and Delivery with Bound Tree Medical LLC, Henry Schein, Inc., and Quadmed, Inc. at the Attached Unit Prices for an Estimated Annual FY 2022-23 Amount of $253,850.00 and authorize the City Manager to approve future renewals.
Recommended Action
Approve renewal of RFB No. 2021-46 EMS Supplies, Equipment, Pharmaceuticals, and Delivery with Bound Tree Medical LLC, Henry Schein, Inc., and Quadmed, Inc. at the attached unit prices for an estimated annual FY 2022-23 amount of $253,850.00 and authorize the City Manager to approve future renewal.
Background Information
Fire Rescue maintains an in-house managed inventory system of basic and advanced life support medical supplies, diagnostic, and immobilization equipment to be used exclusively by North Port Fire Rescue for advanced life support and Emergency Medical Services operations. The department routinely orders medical supplies from vendors established through a competitive bidding process.
On September 14, 2021, City Commission approved the award of RFB 2021-46. RFB No. 2021-46 secured firm pricing for the purchase of Emergency Medical supplies and equipment on an “as needed basis.” The initial term of the award was from October 1, 2021, through and including September 30, 2022, with the option to renew for three (3) additional one (1) year terms, by mutual consent, at the same terms and conditions. Quadmed, Inc. held their pricing for the renewal. Bound Tree Medical LLC and Henry Schein, Inc. requested price increases. Fire Rescue has reviewed both requests and is agreeable to the price increases.
Fire Rescue intends to make some level of purchases from various vendors. To benefit from pricing offered by vendors, awards will be based on nearly 300 individual items. No one vendor can provide all the items, so various vendors will be utilized. During the ordering process, the item’s specifications, pricing and amount of total purchase, availability, expiration date and delivery date are taken into consideration to which approved vendor to select.
Strategic Plan
Create and sustain a safe and healthy environment for residents and visitors of North Port.
Financial Impact
Contingent upon approval of the FY 23 budget, Fire Rescue’s General Fund/EMS budget includes $253,850.00 for EMS Supplies and Equipment. Items are budgeted in account numbers 001-2222-526-5201 and 001-2222-526-5250.
Procurement
RFB No. 2021-46 EMS Supplies, Equipment, Pharmaceuticals, and Delivery was procured utilizing the competitive sealed request for bid process pursuant to Section 2-404 of the City of North Port Procurement Code.
Attachments:
1. Renewal Memos with cost tabulations - Bound Tree Medical LLC, Henry Schein, Inc., Quadmed, Inc.
2. RFB 2021-46 with Addenda
3. Florida Division of Corporations Documents
Prepared by: Nick Herlihy, Deputy Chief
Department Director: Scott Titus, Fire Chief