TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of the City of Kansas City, Missouri Omina Partners Contract No. EV2370 with Graybar Electric Company Inc for Electrical, Lighting, Data Communications, and Security Products, on an As-Needed Basis in the Amount Not to Exceed $140,000 Annually Through the Term Ending January 31, 2029, and Authorizing the City Manager to Approve any Modifications, Renewals, or Terminations in Concurrence with the City of Kansas City, Missouri Omnia Partners.
Recommended Action
Option 1: Approve utilization of the City of Kansas City, Missouri Omnia Partners Contract No. EV2370 with Graybar Electric Company Inc for electrical, lighting, data communications, and security products, on an as-needed basis in the amount not to exceed $140,000 annually through the term ending January 31, 2029, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with the City of Kansas City, Missouri Omnia Partners.
City Commission Options
Option 1: Approve utilization of the City of Kansas City, Missouri Omnia Partners Contract No. EV2370 with Graybar Electric Company Inc for electrical, lighting, data communications, and security products, on an as-needed basis in the amount not to exceed $140,000 annually through the term ending January 31, 2029, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with City of Kansas City, Missouri Omnia Partners.
• Pros: Approving the use of the contract allows the City to take advantage of a contract that was already competitively solicited, the City of North Port saves time and resources while still taking advantage of competitive pricing.
• Cons: Approving the use of the contract can save time, but it may come at the cost of customization, pricing certainty, and direct control over the agreement.
Option 2: Deny utilization of the City of Kansas City, Missouri Omnia Partners Contract No. EV2370 with Graybar Electric Company Inc for electrical, lighting, data communications, and security products, on an as-needed basis in the amount not to exceed $140,000 annually through the term ending January 31, 2029.
• Pros: Denying the use of the contract allows the City to develop their own solicitation with clearly defined scope, service levels, and a pricing structure that directly reflects local priorities and operational needs.
• Cons: Denying the use of the contract would eliminate the City’s ability to utilize an existing competitively solicited contract, potentially resulting in higher pricing and/or temporary disruptions to operations.
Background Information
Since 2021, Utilities has utilized Graybar Electric Company Inc as a vendor for a wide range of electrical components and related materials supporting the operation and maintenance of the City’s water and wastewater facilities and collection and distribution infrastructure.
These components are used primarily for in-house repairs and routine maintenance, allowing Utilities staff to address electrical issues efficiently and minimize equipment downtime. Access to reliable and readily available electrical components supports the continued maintenance and operation of critical utility operations.
The proposed contract would allow Utilities to continue purchasing the electrical components and related materials necessary to maintain the City’s facilities and infrastructure safely, efficiently, and effectively.
The Agreement was originally executed by City of Kansa City following a competitive procurement process. The City of North Port has reviewed the Agreement and determined that its terms, pricing, and service provisions are in the best interest of the City.
Contract No. EV2370 has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan Pillar
Infrastructure & Facilities Integrity
Financial Impact
Approval of this contract does not obligate the City financially. Expenditures under this contract are limited to funds appropriated through the City’s annual budget process and allocated for the services specified in the agreement. All purchases are discretionary and may occur only upon issuance of an authorized purchase and confirmation of available appropriated funds.
Procurement
The utilization of this cooperative contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403(a)(4)(a) of the Code of the City of North Port, Florida, which permits the use of competitively awarded contracts from other governmental entities.
The City’s internal procurement process will be followed for all purchases under this contract to ensure proper oversight and compliance with procurement policies and procedures.
Attachments:
1. Contract, Amendments and Renewals
2. Vendor Scoring
3. Proof of Posting
4. Request for Proposal
Prepared by: Michelle Tipp, Senior Business Manager
Department Director: Michael Vuolo, Acting Utilities Director