TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Nichols Contracting Inc. for Temporary Trailer Facility Hook Up Under Purchase Order No. 49819 in an Amount Not to Exceed $212,064.36 to Provide Workstations for Displaced Road and Drainage Facility Maintenance Staff.
Recommended Action
Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with Nichols Contracting Inc. for Temporary Trailer Facility Hook Up Under Purchase Order No. 49819 in an Amount Not to Exceed $212,064.36.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 counties, including Sarasota County, due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for sixty (60) days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
• Purchase Order #49819 and Contract attachments with Nichols Contracting Inc. for temporary trailer facility hookups in the amount of $212,064.36 for providing workstations for Road and Drainage and Facility Maintenance staff who were displaced following the damaged Public Works Road and Drainage Operations building.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount not to exceed $212,064.36 was provided from existing appropriations in Fiscal Year 2023 Road and Drainage District Budget, account number 107-5000-541.46-04, CIP Project Number IAN22. A budget amendment to fund 107 will follow to restore funding for urgent needs in Fiscal Year 2023.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Exigency Procurement Request
3. Non-Competitive Procurement Justification
4. Non-Competitive Procurement Summary Memorandum
5. Purchase Order
6. Requisition
7. Florida Division of Corporations Document
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director