TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds from the Special Event Assistance Program to The Environmental Conservancy of North Port and Surrounding Areas in Support of the Race to Conserve 5K Event Planned for February 18, 2023, in an Amount Up to, and Not to Exceed, $500 to Cover the Costs of City Fees.
Recommended Action
Approve the award of funds from the special event assistance program to The Environmental Conservancy of North Port and Surrounding Areas in support of the Race to Conserve 5K event planned for February 18, 2023, in an amount up to, and not to exceed, $500 to cover the costs of City fees.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based upon anticipated attendance as follows:
• Up to $500 for events with estimated attendance of 100-499 attendees
• Up to $1,000 for events with estimated attendance of 500-2,499
• Up to $2,000 for events with estimated attendance of 2,500+
The Environmental Conservancy of North Port and Surrounding Areas is requesting funding assistance to cover the costs of fees and/or City services associated with their event. The event is planned for February 18, 2023, at the Myakkahatchee Creek Environmental Park. The estimated attendance for this event is 200 participants per the application submitted. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500. The estimated cost for City services for this event is $250. Additional fees may be applied if the applicant requests additional resources.
Strategic Plan
Efficient and Effective Government
Financial Impact
This event is scheduled for February 18, 2023; therefore, funding is contingent upon adoption of the Fiscal Year 2023 budget. As of October 1, 2022, it is anticipated that $5,000 will be available in account no. 001-0100-511-49-13 Community Assistance. Special Events Assistance guidelines indicate that this applicant meets the criteria for up to $500 in funding assistance pending approval by City Commission.
Procurement
Not applicable.
Attachments:
1. Application for Assistance - Environmental Conservancy of North Port and Surrounding Areas
2. Race to Conserve Fee Overview
3. Resolution 2018-R-17
Prepared by: Sandy Pfundheller, Parks & Recreation Director
Department Director: Sandy Pfundheller, Parks & Recreation Director