TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of Florida Department of Management Services Alternate Contract Source (ACS) Contract No. 56120000-24-NY-ACS Furniture, All Types, Utilizing R. George & Associates, Inc. as an Authorized Dealer, for the Purchase of Fire Station and Office Furniture for the Fire Station 81 Rebuild Project (CIP Project F17R81) in an Amount Not to Exceed $400,000, Through the Term Ending December 1, 2028, and Authorize the City Manager to Approve any Modifications or Terminations in Concurrence With Florida Department of Management Services.
Recommended Action
Option 1: Approve utilization of Florida Department of Management Services Alternate Contract Source (ACS) Contract No. 56120000-24-NY-ACS Furniture, All Types, utilizing R. George & Associates, Inc. as an authorized dealer, for the purchase of fire station and office furniture for the Fire Station 81 Rebuild Project (CIP Project F17R81) in an amount not to exceed $400,000, through the term ending December 1, 2028, and authorize the City Manager to approve any modifications or terminations in concurrence with Florida Department of Management Services.
City Commission Options
Option 1: Approve utilization of Florida Department of Management Services Alternate Contract Source (ACS) Contract No. 56120000-24-NY-ACS Furniture, All Types, utilizing R. George & Associates, Inc. as an authorized dealer, for the purchase of fire station and office furniture for the Fire Station 81 Rebuild Project (CIP Project F17R81) in an amount not to exceed $400,000, through the term ending December 1, 2028, and authorize the City Manager to approve any modifications or terminations in concurrence with Florida Department of Management Services
• Pros: Allows the City to utilize a competitively procured Cooperative Contract, providing efficient procurement, standardized pricing, and timely acquisition of furniture necessary to furnish Fire Station 81 upon completion.
• Cons: Reliance on a Cooperative Contract may limit the City’s ability to independently negotiate pricing or terms.
Option 2: Deny utilization of Florida Department of Management Services Alternate Contract Source (ACS) Contract No. 56120000-24-NY-ACS Furniture, All Types, utilizing R. George & Associates, Inc. as an authorized dealer.
• Pros: Allows the City to develop and issue its own competitive solicitation.
• Cons: Would delay furnishing and occupancy of Fire Station 81, require a separate competitive solicitation, increase administrative costs, and potentially result in higher pricing or schedule impacts to the project.
Background Information
Construction of the new Fire Station 81 and Administrative Headquarters is currently underway as part of the City's Capital Improvement Program. Upon completion of the facility, furniture will be required to furnish administrative offices, conference and training rooms, workstations, dormitory areas, day rooms, dining areas, and other operational spaces necessary to support Fire Rescue personnel and administrative functions.
The Florida Department of Management Services established Alternate Contract Source (ACS) Contract No. 56120000-24-NY-ACS - Furniture, All Types after determining that the competitively procured New York State Office of General Services (OGS) Award No. 23295 provided the best value for use by Florida governmental entities pursuant to Section 287.042(16), Florida Statutes. R. George & Associates, Inc. is an authorized dealer under the ACS Contract and is authorized to provide furniture utilizing the Contract pricing, terms, and conditions.
Utilizing this Cooperative Purchasing Contract provides competitively established pricing while reducing procurement time and administrative costs, allowing the North Port Fire Rescue Department to coordinate furniture procurement with the construction schedule and occupancy of the new facility.
Florida Department of Management Services Alternate Contract Source (ACS) Contract No. 56120000-24-NY-ACS Furniture, All Types have been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan Pillar
Safe Community
Financial Impact
Financial resources have been adequately budgeted in the North Port Fire Rescue Department’s CIP (F17R81) to support any purchase that may go through this Cooperative Contract.
|
Account |
Project # |
Amount |
|
306-2222-522.52-50 |
F17R81 |
$ 223,487.38 |
|
001-0760-519.52-50 |
F17R81 |
$ 65,632.00 |
|
323-2222-522.52-50 |
F17R81 |
$ 13,346.61 |
|
Total F17R81: |
$ 302,465.99 |
Any purchase made on or after October 1, 2026, against this Contract is contingent on future appropriated funds.
Procurement
The utilization of this Cooperative Contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403(a)(4)(a) of the Code of the City of North Port, Florida.
The North Port Fire Rescue Department will utilize the established internal procurement process for all purchases under these Contracts to ensure continued administrative oversight and compliance with the City procurement policies and procedures.
Attachments:
1. Contract
2. Procurement Documents
Prepared by: Deanna Marshall, Senior Business Manager
Department Director: Scott Titus, Fire Chief