TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, City Manager
TITLE: Approve Award of Request for Bid No. 2022-07 for Citywide Park Facility Debris Removal and Restroom Cleaning to At Your Services Cleaning Group, Sarasota, Florida, at the Unit Prices Indicated in Their Bid Form, With the Contract Period From January 1, 2022, Through and Including December 30, 2022, and Authorize the City Manager to Exercise the Options to Renew Two (2) Additional One-Year Terms. Estimated Budget Amount for 2022 is $132,284.64.
Recommended Action
Approve Award of Request for Bid No. 2022-07 for Citywide Park Facility Debris Removal and Restroom Cleaning to At Your Services Cleaning Group, Sarasota, Florida, at the unit prices indicated in their Bid Form, with the Contract period from January 1, 2022, through and including December 30, 2022, and authorize the City Manager to exercise the options to renew two (2) additional one-year terms. Estimated budget amount for 2022 is $132,284.64.
Background Information
Request for Bid (RFB) No. 2022-07 for Citywide Park Facility Debris Removal and Restroom Cleaning was advertised on October 20, 2021. The bid opening was held on November 10, 2021, and three submittals were received from Millennium Floor Care, Emerald Facility Management, and At Your Services Cleaning Group.
The Contractor will provide facility debris removal and restroom cleaning services throughout the City to 27 locations (some locations have multiple service sites), with a variety of cleaning schedules and frequencies, at the rates identified on the bid schedule included in the Submittal by At Your Service Cleaning Group attachment.
Based upon the above information, Parks & Recreation recommends that City Commission approve the award of RFB No. 2022-07 to At Your Service Cleaning Group, as the most responsive and responsible bidder.
The initial Contract term shall be from January 1, 2022, through and including December 31, 2022, with an option to renew for two (2) additional one (1) year terms, by mutual agreement. The vendor may request to implement the annual increase as identified on the RFB bid schedule.
At Your Service Cleaning Group is the same company awarded the prior contract for these park cleaning and debris removal services. The Contract was adjusted in 2021 to allow for additional locations as a result of the interlocal transition. On July 1, 2021, the following parks were returned by Sarasota County to the City of North Port for operations and maintenance:
Ø Atwater Park
Ø Narramore Soccer Complex
Ø Butler Park
Ø Larry Thoennissen Fields at the George Mullen Activity Center
Ø Narramore Softball Complex
Ø Myakkahatchee Creek Environmental Park
Accordingly, cleaning services for these locations were added the existing Agreement. In the Fiscal Year 2022 adopted budget, these locations are budgeted for the full year of service.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $135,000 is budgeted in the Fiscal Year 2022 Parks & Recreation Park Maintenance budget, account number 001-3038-572-34-00, Contracted Services.
Procurement
RFB No. 2022-07 was procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Vendor Information:
At Your Service Cleaning Group
729 N. Lime Ave.
Sarasota, FL 34237
Attachments:
1. RFB No. 2022-07 Notice of Intent to Award
2. RFB No. 2022-07 Award Recommendation Memo
3. RFB No. 2022-07 Official Bid Tabulation
4. RFB No. 2022-07 Solicitation and Addenda
5. Submittal by At Your Service Cleaning Group
6. Florida Dept of Corporations document
Prepared by: Cheryl Greiner, Business Services Coordinator
Department Director: Sandy Pfundheller, Director of Parks & Recreation