TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve Contract Nos. 2020.41.001 through 2020.41.003 for Inflow and Infiltration Rehabilitation with Engineered Coating Solutions, Instituform Technologies, LLC and Hinterland Group, Inc. in Accordance with Unit Prices and on an As-Needed Basis; and Authorize the City Manager to Authorize Work Assignments As-Needed, Based on the Approved Budget.
Recommended Action
Approve Contract Nos. 2020.41.001 through 2020.41.003 for Inflow and Infiltration Rehabilitation with Engineered Coating Solutions, Instituform Technologies, LLC and Hinterland Group, Inc. in accordance with unit prices and on an as-needed basis; and authorize the City Manager to authorize work assignments as-needed, based on the approved budget.
Background Information
Inflow and infiltration (I&I) are extraneous flows that enter the wastewater collection system and flow through to treatment facilities. These flows reduce the capacity of the system and can lead to sanitary sewer overflows. Inflow occurs when storm water enters the sewer system through flooding of manholes and direct connections of storm water to the wastewater collection system. Infiltration occurs when groundwater and storm water enter into the wastewater collection system as a result of physical defects such as cracked pipes, leaking manholes or deteriorated joints. Most of the I&I experienced in the City is a result of infiltration and the ongoing I&I Rehabilitation Project is designed to mitigate this infiltration.
The Inflow and Infiltration Rehabilitation Project was advertised on June 12, 2020 to secure the services of one or more licensed and qualified contractors to provide as needed I&I rehabilitation services, including sewer line cleaning, gravity sewer smoke testing, manhole rehabilitation, manhole lining systems, cured-in-place pipe lining and spot repairs, grouting lateral connections, and post rehabilitation CCTV inspection. Eight bids were received, opened, and read on July 13, 2020 at 2:00pm. Staff has reviewed the submittals and checked references for Engineered Coating Solutions, Instituform Technologies, LLC and Hinterland Group, Inc., and these contractors have been determined to be qualified to provide these services.
Utilities recommends the award zero-dollar contracts to, Engineered Coating Solutions, Instituform Technologies, LLC and Hinterland Group, Inc. and would subsequently issue work assignments to each company based on services needed over the contract period. The work assignments would be issued based on the services to be provided and the lowest total cost based on the bid unit prices for those services. The bids included pricing for three years for the various services. This contract has renewal options for up to two (2) additional one-year terms, at the prices in the tabulation, terms and conditions, by mutual consent. Fiscal Year 20/21 Total Work Assignments not to exceed $650,451.12 and subsequent years based on budgeted amounts.
The Contracts have been reviewed by the City Attorney and approved as to form and correctness.
Strategic Plan
Create and sustain a safe and healthy environment for residents and visitors of North Port.
Financial Impact
The amount of $650,451.12 is available in the account numbers below and budgeted in the respective projects:
|
Account Number |
Project |
Amount |
|
420-6063-536.63-00 |
U20I&I |
$ 350,451.12 |
|
420-6063-536.63-00 |
U21I&I |
$ 300,000.00 |
Procurement
The Inflow and Infiltration Rehabilitation Project was procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Vendor Information:
Engineered Coating Solutions - 752 Commerce Drive, Unit 14 Building C, Venice, FL, 34292
Insituform Technologies, LLC. - 17988 Edison Ave. Chesterfield, MO 63005
Hinterland Group Inc. - 992 W 15th St. Riviera Beach, FL 33404
Attachments:
1. Contract No. 2020.41.001 with Engineered Coating Solutions
2. Contract No. 2020.41.002 with Insituform Technologies, LLC.
3. Contract No. 2020.41.003 with Hinterland Group, Inc
4. Notice of Intent to Award
5. Award Recommendation Memo
6. Bid Tabulation
7. RFB Submittal by Engineered Coating Solutions
8. RFB Submittal by Insituform Technologies, LLC
9. RFB Submittal by Hinterland Group, Inc
10. RFB No. 2020-41 and Addendum
11. Florida Division of Corporations Documents
Prepared by: Nicole Brown, Business Services Coordinator
Department Director: Richard Newkirk, Utilities Director